Front Desk & HR Administrative Specialist

Hilldrup; Boswell's Corner (VA); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

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Job summary

Hilldrup is seeking an Office Services & HR Admin. Assistant to support Stafford Corporate Headquarters. The role covers front desk reception, mailroom services, office coordination, and HR administrative tasks in a fully on-site capacity.

Responsibilities include visitor management, phone screening, meeting logistics, supplies management, and onboarding/offboarding assistance. Requires 1–3 years of related experience, strong communication, organization, and discretion.

Qualifications

• High school diploma or equivalent required; associate degree or bachelor’s degree preferred.
• One to three years of experience in a receptionist, administrative support, office services, or Human Resources support role preferred.
• Valid driver’s license and acceptable motor vehicle record (MVR) required. A motor vehicle report will be obtained and must demonstrate a satisfactory driving history in accordance with company standards

Responsibilities

• Serve as the primary front desk representative, welcoming visitors, applicants, customers, and employees and ensuring a professional and positive reception experience.
• Monitor visitor check-in procedures, maintain visitor logs, and notify appropriate staff of guest arrivals in accordance with company security protocols.
• Answer, screen, and route incoming phone calls; take messages; and provide general information as appropriate.
• Maintain a clean, organized, and professional reception area and assist in keeping common office areas presentable.
• Coordinate conference room scheduling, meeting setup, and general office logistics.
• Order, receive, and maintain office, reception, Human Resources, and mailroom supplies.
• Provide administrative support to the Human Resources department, including scheduling interviews, preparing onboarding materials, and assisting with onboarding and offboarding activities.
• Assist with processing, filing, scanning, and maintaining confidential employee records and Human Resources documentation with accuracy and discretion.
• Prepare, format, proofread, and distribute routine correspondence, forms, reports, and internal communications.
• Assist with data entry, tracking logs, and routine reporting related to attendance, new hires, and other departmental activities.
• Support employee events, training sessions, and other departmental activities through scheduling, coordination, and setup assistance.
• Provide mailroom support by receiving, sorting, logging, and distributing incoming mail and packages in a timely and accurate manner.

Skills

Verbal and written communication

Customer service

Microsoft Office

Organization

Multitasking

Discretion

Professional demeanor

Interpersonal communication

Attention to detail

Time management

On-site work

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Job description

Hilldrup is seeking an Office Services & HR Admin. Assistant to support Stafford Corporate Headquarters. The role covers front desk reception, mailroom services, office coordination, and HR administrative tasks in a fully on-site capacity.

Responsibilities include visitor management, phone screening, meeting logistics, supplies management, and onboarding/offboarding assistance. Requires 1–3 years of related experience, strong communication, organization, and discretion.