On-Site Front Desk & HR Admin Coordinator

Hilldrup; Stafford (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

Hilldrup in Stafford's Corporate Headquarters seeks an Office Services & HR Administrative Assistant to manage front desk reception, mailroom, and general office operations. You will support the HR team with onboarding, offboarding, document handling, and events, while ensuring a welcoming, professional environment and smooth day-to-day activities.

This full-time, on-site role requires strong communication, discretion, organization, and the ability to juggle multiple priorities in a corporate

Qualifications

• Maintains mailroom organization, delivery records, and supply inventory to support efficient daily operations.
• Responds to general employee and visitor inquiries and directs requests to the appropriate department or team member.
• Provides day-to-day clerical, administrative, front desk, and office support to help maintain an efficient and organized workplace.

Responsibilities

• Serve as the primary front desk representative welcoming visitors, applicants, customers, and employees.
• Monitor visitor check-in procedures, logs, and notify staff of arrivals per security protocols.
• Answer, screen, and route incoming calls; take messages; provide general information.
• Maintain a clean, organized reception area and assist with common office areas.
• Coordinate conference room scheduling, meeting setup, and general office logistics.
• Order, receive, and maintain office, reception, HR, and mailroom supplies.
• Assist HR with onboarding, offboarding, interviews, and materials.
• Assist with processing, filing, scanning, and maintaining confidential HR records.
• Prepare, format, proofread, and distribute routine correspondence, forms, and internal communications.
• Assist with data entry, tracking logs, and routine attendance reporting.
• Support employee events, training sessions, and HR activities with scheduling and setup.
• Provide mailroom support by receiving, sorting, logging, and distributing mail.
• Prepare outgoing mail and shipments, coordinating with postal services and couriers.
• Complete scheduled post office runs to pick up/deliver mail.

Skills

Verbal & written communication

Professional demeanor & customer

Microsoft Office Suite

Organization & multi-tasking

Confidentiality & discretion

Interpersonal professionalism

Problem-solving

Local travel & transportation

Punctual & schedule adherence

On-site work readiness

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Hilldrup in Stafford's Corporate Headquarters seeks an Office Services & HR Administrative Assistant to manage front desk reception, mailroom, and general office operations. You will support the HR team with onboarding, offboarding, document handling, and events, while ensuring a welcoming, professional environment and smooth day-to-day activities.

This full-time, on-site role requires strong communication, discretion, organization, and the ability to juggle multiple priorities in a corporate