On-Site Office & HR Admin Assistant

The Hilldrup Companies; Stafford (VA); On-site; USD 16,000 - 18,000; Full time

Job summary

The Hilldrup Companies in Stafford, VA, is seeking an Office Services & HR Admin. Assistant to support daily HR operations and front desk activities. This on-site role handles visitor coordination, mailroom tasks, and administrative support across the Human Resources function.

Ideal candidates have strong communication, organizational skills, and proficiency with MS Office. Full-time schedule, 8:00 a.m.–5:00 p.m., on-site at Stafford corporate headquarters, with local travel for post office runs

Qualifications

• High school diploma or equivalent required; higher degree preferred.
• Experience in receptionist, administrative support, or HR support is a plus.
• Valid driver’s license with acceptable MVR required.

Responsibilities

• Serve as primary front desk representative welcoming visitors, applicants, and employees.
• Monitor visitor check-in, logs, and notify staff of arrivals per security protocols.
• Answer, screen, and route calls; take messages and provide information.
• Maintain clean, organized reception and common office areas.
• Coordinate conference room scheduling and meeting setup.
• Order and maintain office, HR, and mailroom supplies.
• Support HR with onboarding/offboarding activities and materials.
• Assist with confidential employee records and HR documentation.

Skills

Reception

Communication

MS Office

Organization

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Microsoft Office

Job description

The Hilldrup Companies in Stafford, VA, is seeking an Office Services & HR Admin. Assistant to support daily HR operations and front desk activities. This on-site role handles visitor coordination, mailroom tasks, and administrative support across the Human Resources function.

Ideal candidates have strong communication, organizational skills, and proficiency with MS Office. Full-time schedule, 8:00 a.m.–5:00 p.m., on-site at Stafford corporate headquarters, with local travel for post office runs