Branch Operations & Admin Manager

Hilldrup; Stafford Township (NJ); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Competitive salary with incentives

Benefits package: health, dental, and

Career growth opportunities

Supportive and collaborative work env.

Legacy of excellence in moving and物流

Job summary

Hilldrup in Stafford, VA seeks an experienced Office Manager to supervise administrative staff, coordinate HR liaison activities, onboarding, invoicing and billing, and to partner with the branch leadership to ensure smooth daily operations.

The role requires strong communication, organization, and process skills, plus experience supervising teams. Competitive salary and comprehensive benefits are offered in a fast-paced environment.

Qualifications

• Two years of college and/or equivalent experience.
• One to two years of general office experience, preferably in the moving and storage, commercial or logistics industries.
• One to three years of supervising and/or directing teams preferred.

Responsibilities

• Assist in the day-to-day operations of the branch (Long Distance and Local Operations) functions to include auditing and verifying employee timesheets, partnering with HR to onboard new employees, monitor PTO balance and manager attendance and conflict resolution.
• Coordinate and schedule office events and lunches.
• Responsible for inventory of office supplies to include: United Transadvantage, Stafford Printing, business cards, uniforms, general office supplies and WPS equipment or moving supplies. Also responsible for UPS outbound shipments.
• Work closely with other departments to include: Operations (assist in managing branch facilities), customer service, corporate personnel, sales support, and accounting. Assist with staffing, succession planning and associate programs and processes.
• Responsible for receiving and submitting all vendor invoices for the branch to include processing paperwork for billing: Generate, receive and audit all paperwork turned into the Branch; Input all Branch Revenue in PRIC in the United/Mayflower system; Verify all billing documents have been scanned to either Document Manager or Transdocs; Rate our Military paperwork and send to Base or Booker; Rate all Locals & Intra’s (P or H numbers) and ensure they are imaged; Audit WPS paperwork for accuracy, Rate on WCA and send to Corporate; Monitor finals on International, Perm, and other containerized shipments; Verify Converge is updated on time; Verify all Branch revenue has been posted; Assist with accounts receivable collections; Request accounts receivable numbers for new WPS accounts; Request vendors accounts receivable numbers as needed.
• Monitor Contractor’s revenue to ensure they are paid by cutoff.
• Review commission statements with Contractor’s as needed.
• Manage the SIT tab in Movers Suite.
• Update SIT report sent from Corporate.
• Update recycling report from Corporate.
• Manage petty cash/packing material sales.
• Other duties as assigned.

Skills

Communication

Organization

Time management

Analytical thinking

Problem solving

Interpersonal skills

Negotiation

Delegation

Confidentiality

Ethical practice

Education

Two years of college

Tools

Microsoft Office

Job description

Hilldrup in Stafford, VA seeks an experienced Office Manager to supervise administrative staff, coordinate HR liaison activities, onboarding, invoicing and billing, and to partner with the branch leadership to ensure smooth daily operations.

The role requires strong communication, organization, and process skills, plus experience supervising teams. Competitive salary and comprehensive benefits are offered in a fast-paced environment.