Dynamic Front Desk & Admin Specialist

Talentify; Holden (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Ferrara Fire Apparatus is seeking a friendly Receptionist to be the first point of contact. This role provides administrative support across the organization, greeting guests and directing them to the right contacts.

You will manage front-desk tasks such as answering calls, routing HR inquiries, distributing mail, ordering supplies, and maintaining an orderly reception area. Strong communication, organization, and customer service skills are essential; high school diploma required, experience

Qualifications

• High school diploma required.
• Experience as a receptionist/switchboard operator preferred.
• Excellent communications skills and customer service mindset.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational, multi-tasking, and time management skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Greet and welcome guests in a friendly and professional manner.
• Determine visitor needs and direct them to the appropriate person.
• Answer incoming phone calls promptly and route to the correct contact.
• Take accurate messages and distribute them in a timely manner.
• Manage mail, express envelopes, and courier deliveries.
• Keep reception area tidy and stocked with supplies.

Skills

Communication

Customer service

Organizational skills

Multitasking

Proactivity

Education

High school diploma

Tools

Microsoft Office

Job description

Ferrara Fire Apparatus is seeking a friendly Receptionist to be the first point of contact. This role provides administrative support across the organization, greeting guests and directing them to the right contacts.

You will manage front-desk tasks such as answering calls, routing HR inquiries, distributing mail, ordering supplies, and maintaining an orderly reception area. Strong communication, organization, and customer service skills are essential; high school diploma required, experience