Front Desk & Facilities Coordinator

Vuori; Carlsbad (CA); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Savings and Retirement Plan

Employee Assistance Program

Paid Time Off

Wellness & Fitness benefits

Job summary

Vuori is seeking an administrative receptionist to serve as the first point of contact at our Carlsbad HQ, greeting visitors and supporting daily administrative tasks. The role requires multitasking, problem-solving, and a commitment to a safe, welcoming workplace.

You will assist with visitor registration, coordinate with vendors and contractors, and help maintain a polished office environment, while collaborating with Facilities and Security teams to ensure smooth daily operations.

Qualifications

• 1+ years of experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Exceptional communication and interpersonal skills, with the ability to interact with staff, clients, and visitors professionally.
• Strong attention to detail and problem-solving skills.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.

Responsibilities

• This person will ensure that anyone who comes to HQ is greeted and welcomed warmly.
• Assist with visitor registration, directing vendors, and contractors.
• Ensure the upkeep and overall aesthetic of HQ in all facets of our work environment is in great condition and enables our employees to thrive and do their best work.
• Providing administrative support to various teams and departments.
• Liaising with facility management vendors, including cleaning, first aid, and security services.
• Assist the Facility and Security Coordinators with managing snack and office supply inventory by maintaining par levels and placing timely orders to ensure all areas remain adequately stocked and operational.
• Assist in maintaining a secure and safe environment at HQ by supporting safety protocols, responding to emergency situations, and applying emergency response training to ensure timely and appropriate actions.
• Assist with event planning, setup, and breakdown to ensure seamless execution.
• Collaborate closely with Facilities and Security Coordinators to support daily operations, provide assistance as needed, and ensure seamless communication.

Skills

Administrative experience

Excellent communication

Attention to detail

Time management

Customer service

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Vuori is seeking an administrative receptionist to serve as the first point of contact at our Carlsbad HQ, greeting visitors and supporting daily administrative tasks. The role requires multitasking, problem-solving, and a commitment to a safe, welcoming workplace.

You will assist with visitor registration, coordinate with vendors and contractors, and help maintain a polished office environment, while collaborating with Facilities and Security teams to ensure smooth daily operations.