Front Desk & Office Experience Lead

Vista Global; Fort Lauderdale (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) match

Life & Disability Insurance

EAP Program

Mental Health Program

Flight benefits with Delta

Job summary

Vista America is seeking an Office Coordinator to serve as the onsite face of the Fort Lauderdale office, managing reception, visitor experience, breakroom, and supply management. You will coordinate conference room scheduling and assist with mail and supply processes.

Reporting to the Director of HRIS and Payroll, you will collaborate with Facilities and admin teams, handle budgets for breakroom and office supplies, and support events and special projects while maintaining confidentiality and a

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in business administration preferred.
• 2+ years in reception/office coordination or similar admin role preferred.
• Proficient in Microsoft Office; able to learn room booking systems.
• Valid driver's license and reliable transportation.

Responsibilities

• Serve as primary point of contact for employees, visitors, candidates, and vendors.
• Maintain a professional, organized, welcoming office environment.
• Oversee breakroom and hospitality services; manage inventory and budget compliance.
• Manage office supply and facility inventory; order and stock supplies.

Skills

Customer service

Communication

Organization

Budgeting

Vendor management

Problem-solving

Confidentiality

Education

High school diploma or equivalent

Associate degree / business admin coursework

Tools

Microsoft Office

Room booking systems

Job description

Vista America is seeking an Office Coordinator to serve as the onsite face of the Fort Lauderdale office, managing reception, visitor experience, breakroom, and supply management. You will coordinate conference room scheduling and assist with mail and supply processes.

Reporting to the Director of HRIS and Payroll, you will collaborate with Facilities and admin teams, handle budgets for breakroom and office supplies, and support events and special projects while maintaining confidentiality and a