Receptionist

Vuori, Inc; Carlsbad (CA); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Savings and Retirement Plan

Employee Assistance Program

Paid Time Off

Wellness & Fitness benefits

Job summary

Vuori, Inc. is seeking a receptionist to be the first point of contact at the HQ, ensuring a smooth, secure, and efficient workplace. You will greet visitors, assist with registrations, and support daily administrative tasks across facilities and security.

The role requires multitasking, problem-solving, and a proactive attitude to maintain a welcoming environment and provide strong support to multiple teams. Competitive hourly compensation is offered in a fast-paced retail setting.

Qualifications

• 1+ years of experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Exceptional communication and interpersonal skills, with the ability to interact with staff, clients, and visitors professionally.
• Strong attention to detail and problem-solving skills.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Experience in office administration and customer service.
• A team-player attitude, with the ability to work independently when required.
• A proactive approach, with the ability to anticipate needs and take initiative.

Responsibilities

• Greet and welcome visitors at the front desk.
• Assist with visitor registration, directing vendors and contractors.
• Maintain HQ aesthetics and ensure a safe, welcoming work environment.
• Provide administrative support to various teams and departments.
• Liaise with facilities vendors (cleaning, first aid, security).
• Help manage snack and office supply inventories and place timely orders.
• Support safety protocols and emergency response actions.
• Assist in event planning, setup, and breakdown.
• Collaborate with Facilities and Security Coordinators to ensure smooth operations.

Skills

Communication skills

Organization

Time management

Problem solving

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Vuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression and life. Our high energy fast paced retail environment is reflected in the clothes we make. We aim to inspire others to take on all aspects of their lives with clarity, enthusiasm and purpose…while having a lot of fun along the way. We are proud to be an outlet for opportunity and for personal growth and success.

Job Description

The receptionistplays a pivotal role inmaintaininga smooth, secure, and efficientworkplace.This individual serves as the first point of contact at the front desk, welcoming and directing visitors while managing daily administrative tasks that supportboth facilities and security.Successin this role requires strong multitasking, problem-solving skills, and a commitment tomaintaininga safe and welcoming workplace.

Whatyou’llget to do:

• This person will ensure that anyone who comes to HQ is greeted and welcomed warmly
• Assistwith visitor registration, directing vendors,andcontractors.
• Ensure the upkeep and overall aesthetic of HQ in allfacetsof our work environment is ingreat conditionand enables our employees to thrive and do their best work.
• Providing administrative support to various teams and departments.
• Liaising with facility management vendors, including cleaning, first aid, and security services.
• Assist theFacility and Security Coordinators with managing snack and office supply inventory bymaintainingpar levels and placingtimelyorders to ensure all areasremainadequately stocked and operational.
• Assistinmaintaininga secure and safe environment at HQ by supporting safety protocols, responding to emergency situations, and applying emergency response training to ensuretimelyandappropriate actions.
• Assistwithevent planning, setup, and breakdown to ensure seamless execution.
• Collaborate closely with Facilities and Security Coordinators to support daily operations,provide assistanceas needed, and ensure seamless communication.
• Take onadditionalresponsibilities and projects as assigned.

Qualifications

Who you are:

• 1+years of experience as an administrative assistant or in a similar role.
• Proficiencyin Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Exceptional communication and interpersonal skills, with the ability to interact with staff, clients, and visitors professionally.
• Strong attention to detail and problem-solving skills.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Experience in office administration and customer service.
• A teamplayerattitude, with the ability to work independently whenrequired.
• A proactive approach, with the ability toanticipateneeds and take initiative.

Additional Information

Our investment in you:

At Vuori, we’re proud to offer the following to our employees:

• Health Insurance
• Savings and Retirement Plan
• Employee Assistance Program
• Paid Time Off
• Wellness & Fitness benefits

The hourly range for this role is$19/hr - $22/hr.

Vuori is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

All your information will be kept confidential according to EEO guidelines.