Front Desk Coordinator — Welcoming Guest & Admin Support

Traditionswestfield; Westfield, Northern (IN, KY); Hybrid; USD 30,000 - 36,000; Full time

Benefits offered by this job

Retirement plan

Job summary

Traditionswestfield is seeking a courteous Receptionist to manage the front desk and support residents and staff. You will handle calls, scheduling, and light administrative duties while maintaining an organized, welcoming environment.

Key responsibilities include accurate message handling, documentation, and maintaining front desk procedures to ensure smooth operations. The role requires solid clerical experience and excellent communication skills to serve residents efficiently.

Qualifications

• 2+ years of clerical experience preferred.
• Good verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Excellent front-desk interpersonal skills.
• Ability to greet guests and provide friendly, professional support.

Responsibilities

• Answer incoming calls in a professional manner and determine purpose of call and transfer as needed.
• Take and deliver messages.
• Provide general administrative support including scanning, faxing and copying.
• Maintain front desk procedures including contact information, directions and frequently asked questions.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.

Skills

Clerical experience

Communication skills

Organizational skills

Customer service

Prioritization

Computer skills

Job description

Traditionswestfield is seeking a courteous Receptionist to manage the front desk and support residents and staff. You will handle calls, scheduling, and light administrative duties while maintaining an organized, welcoming environment.

Key responsibilities include accurate message handling, documentation, and maintaining front desk procedures to ensure smooth operations. The role requires solid clerical experience and excellent communication skills to serve residents efficiently.