Administrative & Project Coordination Specialist

AKS Engineering & Forestry; Bend (OR); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health coverage

401(k) match

Paid holidays

Weekly team lunches

Top Workplace recognition

Job summary

AKS in Bend, Oregon, is seeking an Office Assistant to join the administrative team. You will be the first point of contact, manage reception, coordinate documents, and support project teams across land development, energy, and infrastructure projects.

The ideal candidate is proficient with Microsoft Office, has strong written and verbal communication, excellent organizational skills, and a proactive, self-motivated attitude.

Qualifications

• Excellent written and verbal communication skills and attention to detail.
• Strong organizational skills and ability to manage multiple tasks.
• Self-motivated and proactive; must have a valid driver’s license.

Responsibilities

• Reception/Front Desk: be the first point of contact for clients and visitors.
• Conference Room Management: organize and maintain rooms for meetings.
• Client Engagement: engage with clients in person and by phone.
• Office Supplies Management: keep stock of pens, plotter paper, snacks, and lunches.
• Document Management: organize project-related files and communications.
• Filing Systems: maintain electronic filing and track deadlines.
• Administrative Support: assist with word processing and spreadsheets.
• Project Coordination: support project managers and facilitate communication.

Skills

Excellent written and verbal comms

Strong organizational skills

Self-motivated and proactive

Tools

Microsoft Office Suite

Office equipment handling

Photocopying & scanning

Job description

AKS in Bend, Oregon, is seeking an Office Assistant to join the administrative team. You will be the first point of contact, manage reception, coordinate documents, and support project teams across land development, energy, and infrastructure projects.

The ideal candidate is proficient with Microsoft Office, has strong written and verbal communication, excellent organizational skills, and a proactive, self-motivated attitude.