Office Assistant

AKS Engineering & Forestry, LLC; Tualatin (OR); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health coverage

401(k) match

Paid holidays

Weekly team lunches

Culture that connects

A place people love to work

Meaningful growth

Job summary

AKS Engineering & Forestry, LLC in Tualatin, Oregon is seeking a Receptionist to join the administrative team. The role involves serving as the first point of contact, managing conference rooms, mail handling, client engagement, and supporting project setup and documentation.

The ideal candidate will have proficiency in Microsoft Office, strong communication and organizational skills, and a valid driver’s license. Experience in engineering/construction admin is a plus; notary may be beneficial.

Qualifications

• Proficient with Microsoft Office Suite and office equipment.
• Excellent written and verbal communication skills with strong organization.
• Self-motivated, proactive, and service-minded.
• Must have a valid driver’s license.

Responsibilities

• Reception/Front Desk: Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
• Conference Room Management: Organize and maintain conference rooms, ensuring they are ready for meetings and events.
• Receive and distribute incoming mail, manage postage and outgoing shipments, and ensure items are processed and routed appropriately.
• Client Engagement: Engage with clients in a friendly and professional manner, both in person and over the phone.
• Office Supplies Management: Keep the office stocked with critical materials, from pens to plotter paper.
• Project Setup: Set up projects in various systems from a project intake form.
• Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.
• Communication: Communicate with project teams and clients via various channels.
• General Support: Perform additional administrative tasks as needed.

Skills

Microsoft Office

Office equipment

Written and verbal communication

Organizational skills

Driver's license

Job description

At AKS, we are growing and building for the future. We bring together multidisciplined experts across the land development, energy, and infrastructure markets to take on bigger challenges and deliver solutions that make a real difference. Our teams combine creativity, technical excellence, and a collaborative, hands‑on approach to solve complex problems and deliver results our clients and communities can count on. We take pride in our work and our ability to provide opportunities for our teams, support each other’s growth, and look ahead to what’s next. When you join AKS, you will find opportunities to take ownership of meaningful projects, learn, lead, and make an impact from day one.

We’re excited to announce an opening for a Receptionist to join our administrative team in Tualatin, Oregon. If you’re eager to be part of a respected and dynamic organization that supports diverse development, energy, and infrastructure projects, this is your chance to join a talented team where your contributions make a real impact.

What You’ll Do

• Reception/Front Desk: Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
• Conference Room Management: Organize and maintain conference rooms, ensuring they are ready for meetings and events.
• Receive and distribute incoming mail, manage postage and outgoing shipments, and ensure items are processed and routed appropriately.
• Client Engagement: Engage with clients in a friendly and professional manner, both in person and over the phone.
• Office Supplies Management: Keep the office stocked with critical materials, from pens to plotter paper.
• Project Setup: Set up projects in various systems from a project intake form.
• Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.
• Communication: Communicate with project teams and clients via various channels.
• General Support: Perform additional administrative tasks as needed.

Who You Are

• Experience: Proficient with Microsoft Office Suite and office equipment (photocopies, scanning, etc.).
• Skills: Excellent written and verbal communication skills. Strong organizational skills with close attention to detail.
• Attributes: Self‑motivated and proactive. Must have a valid driver’s license.
• Demonstrate a genuinely friendly, service‑oriented approach with strong communication skills, professionalism, and a proactive mindset.

Nice to Have

• Experience in a similar administrative or project coordination role in the engineering and construction industry is a huge plus.
• Notary Public certification/commission is a plus; ability to obtain within 90 days of hire is preferred.

Why AKS?

At AKS, we believe your work should support your life, not the other way around. Here's what you can count on when you join our team:

• Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands‑on training, mentorship, and clear paths for professional development so you can grow with purpose.
• Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
• Respect for Your Time: We value work‑life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
• Benefits That Care: You’ll have access to health coverage that supports your total well‑being, plus a 401(k) match, paid holidays, and more resources to help you thrive.
• Weekly Team Lunches: Take a break and recharge with your teammates, we believe food brings people together.
• Culture That Connects: We invest in experiences that build strong teams and strong communities.
• A Place People Love to Work: We’ve been named one of the Top Workplaces year after year.

Join us and be part of a team that values your contributions, celebrates initiative, and is committed to doing things the right way for our employees, clients, and communities.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in AKS Engineering & Forestry, LLC’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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