Project Coordinator

AKS Engineering & Forestry; Tualatin (OR); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health coverage

401(k) match

Paid holidays

PTO

Weekly team lunches

Job summary

AKS Engineering & Forestry is seeking an in-office Project Coordinator for our Tualatin, Oregon office to support Project Managers with administrative tasks and coordination. You will help manage proposals, contracts, schedules, and communications with clients and internal teams.

The ideal candidate is detail-oriented, self-motivated, and experienced in fast-paced project environments. Proficiency in MS Office and project management tools, with a proactive mindset, is highly valued.

Qualifications

• Experience supporting engineers, architects, contractors, or surveyors and familiarity with the site development process is preferred, but not required.
• Proficiency with Microsoft Office Suite and project management software (e.g., Smartsheet, Trello, or similar).
• You have a "Do what needs to be done" mindset, taking ownership beyond assigned tasks and stepping in wherever needed to keep projects, teams, and clients supported and running smoothly.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Self‑motivated, detail‑oriented, and proactive approach to work.

Responsibilities

• Assist Project Managers with project‑related correspondence, coordination, and administrative tasks.
• Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, and in‑person communication.
• Assist in preparing and tracking client proposals, contracts, submittals, and correspondence (letters, transmittals, meeting minutes).
• Maintain project schedules ensuring key milestones are met.
• Coordinate permitting tasks with internal teams, clients, and jurisdictions.
• Build and maintain positive relationships with clients, subconsultants, and vendors.
• Provide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable.

Skills

Support engineers/architects/contracto

Microsoft Office Suite

Strong organizational skills

Written and verbal communication

Proactive/self-motivated

Tools

Smartsheet

Trello

Job description

At AKS, we are growing and building for the future. We bring together multidisciplined experts across the land development, energy, and infrastructure markets to take on bigger challenges and deliver solutions that make a real difference. Our teams combine creativity, technical excellence, and a collaborative, hands‑on approach to solve complex problems and deliver results our clients and communities can count on. We take pride in our work and our ability to provide opportunities for our teams, support each other’s growth, and look ahead to what’s next. When you join AKS, you will find opportunities to take ownership of meaningful projects, learn, lead, and make an impact from day one.

We are looking for an in‑office Project Coordinator to join our Tualatin, Oregon office. This position will support Project Managers with various administrative and coordination tasks, including preparing and maintaining project documents, managing project schedules, and communicating with clients and internal teams. The ideal candidate is detail‑oriented, self‑motivated, and experienced in supporting projects in a fast‑paced environment.

What You’ll Do

• Project Support:Assist Project Managers with project‑related correspondence, coordination, and administrative tasks.
• Client and Team Communication:Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, and in‑person communication.
• Documentation Management:Assist in preparing and tracking client proposals, contracts, submittals, and correspondence (letters, transmittals, meeting minutes).
• Project Scheduling:Maintain project schedules ensuring key milestones are met.
• Permitting Coordination:Coordinate permitting tasks with internal teams, clients, and jurisdictions.
• Client Relations:Build and maintain positive relationships with clients, subconsultants, and vendors.
• Support and Miscellaneous Tasks:Provide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable.

Who You Are

• Experience supporting engineers, architects, contractors, or surveyors and familiarity with the site development process is preferred, but not required.
• Proficiency with Microsoft Office Suite and project management software (e.g., Smartsheet, Trello, or similar).
• You have a "Do what needs to be done" mindset, taking ownership beyond assigned tasks and stepping in wherever needed to keep projects, teams, and clients supported and running smoothly.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Self‑motivated, detail‑oriented, and proactive approach to work.

Nice to Have

• Experience with engineering or AEC (Architecture, Engineering, and Construction) industry-specific financial practices.

Why AKS?

At AKS, we believe your work should support your life, not the other way around. Here’s what you can count on when you join our team:

• Meaningful Growth: Whether you’re just starting out or looking to advance, we offer hands‑on training, mentorship, and clear paths for professional development so you can grow with purpose.
• Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
• Respect for Your Time: We value work‑life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
• Benefits That Care: You’ll have access to health coverage that supports your total well‑being, plus a 401(k) match, paid holidays, and more resources to help you thrive.
• Weekly Team Lunches: Take a break and recharge with your teammates, we believe food brings people together.
• Culture That Connects: We invest in experiences that build strong teams and strong communities.
• A Place People Love to Work: We’ve been named one of the Top Workplaces year after year.

Join us and be part of a team that values your contributions, celebrates initiative, and is committed to doing things the right way for our employees, clients, and communities.