Front Desk Coordinator

1-800 WATER DAMAGE of Northwest Baltimore; Pikesville (MD); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Paid Holidays

PTO

Paid Training

Growth and Career Advancement

Job summary

1-800 WATER DAMAGE is seeking a Front Office Coordinator to provide administrative, clerical, and phone support across the company. Responsibilities include scheduling conference room meetings, filing, mail handling, inventory ordering, and tracking office supplies.

The role supports Mitigation, Construction, and Administrative teams with document scanning, front desk duties, and weekly office-supply ordering, while helping take new losses via phone and assisting departments as needed.

Qualifications

• 2–5 years experience as a receptionist and/or administrative support.
• Ability to write and compile reports and correspondence.
• Experience with Outlook, Excel, Word, and PowerPoint.
• Associates Degree preferred but High School Diploma or GED required.
• Previous experience within the construction and marketing industries helpful.
• Must maintain a valid Driver's License and maintain a safe driving record.
• Must be able to exercise good judgment and to understand and carry out written and/or oral instructions, along with sound problem solving ability.
• Must be able to stand; walk, sit, use hands to finger, handle, or feel - reach with hands & arms and talk or hear.
• Must be able to regularly lift and or move up to 25 pounds.

Responsibilities

• Greet guests in a friendly and inviting manner via phone and in person.
• Answer and transfer phone calls to different departments.
• Manage and approve calendar requests for conference room meetings.
• Assist in document scanning for Mitigation, Construction, and Administrative teams.
• Maintain front desk: scanning, files, paperwork, outgoing mail.
• Weekly ordering of office supplies and maintain inventory.
• Assist in ordering and maintain uniform inventory.
• Assist in taking new losses via phone.
• Support additional administrative support for all departments and employees as needed.

Skills

Customer service

Communication

Office software

Problem solving

Education

AssociatesDegreePreferred

HighSchoolDiplomaOrGED

Tools

Outlook

Excel

Word

PowerPoint

Job description

Company Overview

1-800 WATER DAMAGE is a trusted property restoration company serving customers across the nation. With locations spanning coast-to-coast, we help home and business owners return their property to its original condition, while restoring what truly matters- health and safety. Our team is fully vetted, IICRC-certified, and insured for your safety.

Job Summary

The front office coordinator will provide administrative, clerical, and phone support for the entire company. This position includes scheduling conference room meetings, maintaining files, paperwork, and company mail, inventory ordering, tracking, and organization for all office supplies.

Responsibilities

• Greet all RestorationServices Guests in a friendly and inviting manner via phone and in person.
• Answer and Transfer phone calls to different departments.
• Manage and approve calendar requests for conference room meetings.
• Assist Mitigation, Construction, and Administrative teams with document scanning.
• Maintain front desk: scanning, files, paperwork, outgoing mail.
• Weekly ordering of office supplies and maintain inventory.
• Assist in ordering and maintain uniform inventory.
• Assist in taking new losses via phone.
• Support additional administrative support for all departments and employees as needed.

Qualifications

• 2-5 years experience as a receptionist and/or administrative support.
• Ability to write and compile reports and correspondence.
• Previous experience with Outlook, Excel, Word, and PowerPoint.
• Associates Degree preferred but High School Diploma or GED required.
• Previous experience within the construction and marketing industries helpful.
• Must maintain a valid Driver's License and maintain a safe driving record.
• Must be able to exercise good judgment and to understand and carry out written and/or oral instructions, along with sound problem solving ability.
• Must be able to stand; walk, sit, use hands to finger, handle, or feel - reach with hands & arms and talk or hear.
• Must be able to regularly lift and or move up to 25 pounds.

Benefits/Perks

• Paid Holidays
• PTO
• Paid Training
• Growth and Career Advancement Opportunities