Administrative Assistant

1-800 Water Damage; Richboro (PA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid Holidays

Paid Training

Growth and Career Advancement

Job summary

1-800 Water Damage is seeking a highly organized Administrative Assistant to support daily operations. The ideal candidate excels in communication, thrives in fast-paced environments, and is detail-oriented.

Key responsibilities include answering phone calls, managing calendars, and assisting various teams with document management and supply ordering. Ideal candidates will bring 2-5 years of experience in administrative support and proficiency in Microsoft Office.

Qualifications

• 2-5 years experience as a receptionist and/or administrative support.
• Ability to write and compile reports and correspondence.
• Must maintain a valid Driver’s License and a safe driving record.

Responsibilities

• Answer and transfer phone calls to different departments.
• Manage and approve calendar requests for conference room meetings.
• Assist teams with document scanning.
• Maintain front desk operations and inventory.
• Assist in taking new losses via phone.

Skills

Organizational skills

Excellent communication

Detail-oriented

Problem-solving

Education

High School Diploma or GED

Associates Degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Job description

Benefits:

• Health insurance
• Paid time off
• Competitive salary

Company Overview

1-800 WATER DAMAGE is a trusted property restoration company serving customers across the nation. With locations spanning coast-to-coast, we help home and business owners return their property to its original condition, while restoring what truly matters—health and safety. Our team is fully vetted, IICRC-certified, and insured for your safety.

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to support our team with daily operations. The ideal candidate is detail-oriented, an excellent communicator, and thrives in fast-paced environment.

Responsibilities

• Answer and Transfer phone calls to different departments.
• Manage and approve calendar requests for conference room meetings.
• Assist Mitigation, Construction, and Administrative teams with document scanning.
• Maintain front desk: scanning, files, paperwork, outgoing mail.
• Weekly ordering of office supplies and maintain inventory.
• Assist in ordering and maintain uniform inventory.
• Assist in taking new losses via phone.
• Support additional administrative support for all departments and employees as needed.

Key Responsibilities

• Provide administrative support, including scheduling, correspondence, and filing.
• Manage calendars, coordinate meetings, and arrange travel.
• Answer phones, greet visitors, and handle inquiries professionally.
• Maintain digital and physical records, ensuring accuracy and confidentiality.
• Assist with data entry, report preparation, and meeting logistics.
• Support team projects and perform other duties as assigned.

Qualifications

• 2-5 years experience as a receptionist and/or administrative support.
• Ability to write and compile reports and correspondence.
• Previous experience with Outlook, Excel, Word, and PowerPoint.
• Associates Degree preferred but High School Diploma or GED required.
• Previous experience within the construction and marketing industries helpful.
• Must maintain a valid Driver’s License and maintain a safe driving record.
• Must be able to exercise good judgment and to understand and carry out written and/or oral instructions, along with sound problem solving ability.

Benefits/Perks

• Paid Holidays
• PTO
• Paid Training
• Growth and Career Advancement Opportunities