Front Desk Coordinator

Sollis Health; Beverly Hills (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Sollis Health is seeking a Front Desk Coordinator for our Beverly Hills clinics. You will be the first point of contact for members, guiding them through intake and checkout with a warm, professional demeanor.

Responsibilities include greeting patients, managing appointments in the EMR, performing screenings, and coordinating with medical staff. Prioritize excellent customer service and brand-aligned presentation in a fast-paced environment.

Qualifications

• Minimum High School Diploma or higher required.
• 1-2 years of hospitality and/or medical office experience preferred.
• Excellent administrative background, especially in managing customers on the phone.
• Ability to efficiently execute and improve established office routines.

Responsibilities

• Greet members and patients warmly as they enter clinics; deliver high-level customer service.
• Manage patient accounts in EMR: scheduling, intake, registration updates, and daily schedule reconciliation.
• Conduct temperature checks and COVID screening questions.
• Enter membership leads and demographics into Salesforce; schedule follow-ups for medical evaluations and house calls.
• Ensure clinics are clean and present Sollis brand standards; maintain inventory and restock supplies as needed.

Skills

Customer service

Hospitality

Administrative

Phone handling

Education

High School Diploma

Tools

Salesforce

Job description

155 N San Vicente Blvd, Beverly Hills, CA 90211

Sollis Health is looking for a passionate, customer service and hospitality-driven, Front Desk Coordinator to play an important role in our member’s experience as the first person they interact with when they come into our concierge clinics. You will be a first impression ambassador creating a memorable experience as you take patients through our intake and checkout process.

Responsibilities:

• Greeting members/patients in a warm and friendly manner as they enter our clinics ensuring they receive a high-level of customer service.
• Managing patient accounts through our EMR to include scheduling appointments, patient intake, registration updates, scanning documents, and daily schedule reconciliation.
• Conducting temperature checks and COVID screening questions.
• Entering membership leads and patient demographics into Salesforce
• Scheduling follow up appointments for medical evaluations, vaccinations and house calls as appropriate.
• Addressing any member questions or concerns in a timely manner and escalating them as needed.
• Answering the Sollis medical hotline as needed and directing patients to the appropriate team members for their medical care, billing questions or other needs
• Keeping the office space and the entire clinic clean and presentable meeting Sollis brand standards.
• Distributing mail and facilitating mailing items to members and signing for packages on occasion .
• Checking inventory, ensuring rooms have adequate supplies, restocking where needed and partnering with the inventory coordinator to order more supplies as needed.
• Performing related duties as required

Experience We believe extraordinary people come from a variety of backgrounds, but ideally, we would expect that you have:

• High School Diploma or greater required
• 1-2 years of previous hospitality and/or medical office experience strongly preferred
• Excellent administrative background, especially in managing customers on the phone
• Ability to efficiently execute (and often improve) established office routines and policies.

Skills To be successful in this role, candidates will demonstrate the following:

• Exceptional organizational and attention to detail.
• Excellent communication skills and the ability to work cross-functionally among departments and teams.
• Tech-savvy with the ability to learn new technology quickly.
• Ability to think and work independently, effectively, and efficiently as if running your own business unit
• Ambitious, strong work ethic, and open to new ideas

Range: $25-$30/hr

This is the anticipated rate/range Sollis Health reasonably expects to pay candidates for this position in Northern California. Sollis is a multi-state employer and this rate/range may not reflect the pay for positions that are performed solely in localities outside of this location. Actual pay is dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, location, education, etc.

About Sollis Health

Sollis Health is the first and only medical membership that’s on-demand 24/7, 365. We live up to the concierge promise: with just one call, our members experience unparalleled care and follow-up on their schedule and their terms.

Our members never wonder if it’s a “real” emergency. They simply call Sollis for immediate access to ER-trained medical teams, on-site labs and imaging, expedited specialist appointments, and care navigation that’s all under one roof. With unlimited 24/7 virtual and in-person support from locations in Manhattan, the Hamptons, Los Angeles, South Florida, and San Francisco, Sollis puts our members in first class by handling all medical issues—big or small—with expert concierge care anytime, anywhere.