Front Desk Concierge & Admin Support

University of California, Davis; Davis (CA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Excellent benefits including health,;d

Job summary

University of California, Davis is seeking a Welcome Desk receptionist to act as the first point of contact for a broad audience including students, faculty, staff and the public. You will respond to inquiries, create a welcoming environment, screen visitors, and provide records management support through scanning and indexing documents.

The role also involves backup support to the Office of the Chancellor and Provost Operations team, building access administration, and purchasing/accounts

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Experience in an executive-level office or welcome desk.
• Accounts payable, purchasing and business operations experience.
• Experience using word processing, scheduling, spreadsheets, and databases.
• Exceptional organizational and project management skills with ability to multitask.
• Strong writing, editing and proofreading skills with high professionalism.

Responsibilities

• 40% - Reception Desk and front-line support for visitors and calls.
• 40% - Administrative support and special projects.
• 20% - OCP records management and confidential documents.

Skills

Executive-level office experience

Customer-facing communication

Accounts payable/purchasing experience

Administrative software proficiency

Organizational and project management

Writing/editing/proofreading

Education

Bachelor's degree or equivalent

Equivalent experience/training

Tools

AggieTravel

AggieBuy

PrePurchasing

Ceremonies and Events Management System (CEMS)

Job description

University of California, Davis is seeking a Welcome Desk receptionist to act as the first point of contact for a broad audience including students, faculty, staff and the public. You will respond to inquiries, create a welcoming environment, screen visitors, and provide records management support through scanning and indexing documents.

The role also involves backup support to the Office of the Chancellor and Provost Operations team, building access administration, and purchasing/accounts