Front Desk Lead — Visitor Experience & Admin

avidbio; Tustin (CA); On-site; USD 44,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

Job summary

Avid Bioservices in California is seeking a Front Desk Receptionist to be the first point of contact for visitors, clients, vendors, and staff. You will manage day-to-day front desk operations with a professional, welcoming atmosphere and provide essential administrative support.

Responsibilities include greeting guests, coordinating meetings and mail, handling phone calls, managing lobby communications, and collaborating with Facilities and IT to maintain a smooth, secure office environment.

Qualifications

• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent verbal and written communication.
• Strong customer service and interpersonal skills.
• Ability to manage multiple tasks with attention to detail.
• Experience in a professional office environment preferred.

Responsibilities

• Greet and assist visitors, clients, vendors, and employees professionally.
• Answer, screen, and direct incoming calls and route inquiries.
• Coordinate meetings, conference rooms, and schedules.
• Receive, sort, and distribute mail and deliveries; manage courier needs.
• Maintain confidentiality and organize front desk operations.

Skills

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Communication

Customer service

Organizational skills

Tools

Office hardware

Job description

Avid Bioservices in California is seeking a Front Desk Receptionist to be the first point of contact for visitors, clients, vendors, and staff. You will manage day-to-day front desk operations with a professional, welcoming atmosphere and provide essential administrative support.

Responsibilities include greeting guests, coordinating meetings and mail, handling phone calls, managing lobby communications, and collaborating with Facilities and IT to maintain a smooth, secure office environment.