Front Desk and Facilities Coordinator (2-Month Contract)

WGT EHR Pte. Ltd.; Maxwell (IA); On-site; USD 21,000 - 25,000; Part time

Job summary

The position is a 2-month renewable contract based in Singapore, focusing on front-desk duties and facilities coordination. You will welcome visitors, manage calls and mail, coordinate courier services, and ensure the reception area is tidy and secure.

The role also covers room bookings, event setup, vendor follow-ups, and liaison with hosts to meet training needs. Applicants should have at least one year in receptionist or admin roles, strong Microsoft Office skills, and a service-oriented

Qualifications

• Minimum N-Level qualification or higher.
• At least 1 year of receptionist, customer service, facilities, or administrative experience.
• Proficient in Microsoft Office and Outlook, especially meeting room scheduling and calendar management.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Welcome and register visitors, guests, and contractors professionally.
• Manage incoming calls, emails, and general enquiries.
• Handle incoming and outgoing mail, including local and international mail distribution.
• Coordinate courier services and parcel management.
• Ensure the reception area remains tidy, presentable, and well-organized.
• Maintain visitor badges, access cards, and borrowed items.
• Support daily facilities operations and office administrative functions.
• Manage training room and meeting room bookings through Outlook Calendar.
• Coordinate room setup requirements and audio-visual support requests.
• Liaise with meeting hosts to meet event and training requirements.
• Assist in tracking facilities requests and following up with vendors.
• Ensure fire evacuation routes and office safety information are communicated.
• Monitor office supplies and support general workplace coordination activities.
• Manage incoming/outgoing emails, maintain records and documentation, follow procedures, and work with a team of three.

Skills

Microsoft Office

Outlook

Calendar management

Attention to detail

Customer service

Teamwork

Communication

Education

N-Level qualification

Tools

Meeting room scheduling

Email management

Job description

The position is a 2-month renewable contract based in Singapore, focusing on front-desk duties and facilities coordination. You will welcome visitors, manage calls and mail, coordinate courier services, and ensure the reception area is tidy and secure.

The role also covers room bookings, event setup, vendor follow-ups, and liaison with hosts to meet training needs. Applicants should have at least one year in receptionist or admin roles, strong Microsoft Office skills, and a service-oriented