Receptionist & Facilities Coordinator (2-Month Contract, Renewable)

WGT EHR Pte. Ltd.; Maxwell (IA); On-site; USD 21,000 - 25,000; Part time

Job summary

The position is a 2-month renewable contract based in Singapore, focusing on front-desk duties and facilities coordination. You will welcome visitors, manage calls and mail, coordinate courier services, and ensure the reception area is tidy and secure.

The role also covers room bookings, event setup, vendor follow-ups, and liaison with hosts to meet training needs. Applicants should have at least one year in receptionist or admin roles, strong Microsoft Office skills, and a service-oriented

Qualifications

• Minimum N-Level qualification or higher.
• At least 1 year of receptionist, customer service, facilities, or administrative experience.
• Proficient in Microsoft Office and Outlook, especially meeting room scheduling and calendar management.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Welcome and register visitors, guests, and contractors professionally.
• Manage incoming calls, emails, and general enquiries.
• Handle incoming and outgoing mail, including local and international mail distribution.
• Coordinate courier services and parcel management.
• Ensure the reception area remains tidy, presentable, and well-organized.
• Maintain visitor badges, access cards, and borrowed items.
• Support daily facilities operations and office administrative functions.
• Manage training room and meeting room bookings through Outlook Calendar.
• Coordinate room setup requirements and audio-visual support requests.
• Liaise with meeting hosts to meet event and training requirements.
• Assist in tracking facilities requests and following up with vendors.
• Ensure fire evacuation routes and office safety information are communicated.
• Monitor office supplies and support general workplace coordination activities.
• Manage incoming/outgoing emails, maintain records and documentation, follow procedures, and work with a team of three.

Skills

Microsoft Office

Outlook

Calendar management

Attention to detail

Customer service

Teamwork

Communication

Education

N-Level qualification

Tools

Meeting room scheduling

Email management

Job description

Job Title: Receptionist & Facilities Coordinator (2-Month Contract, Renewable)

Location: Singapore
Salary: $2,600 per month
Working Hours: Monday to Friday, 9:00 AM – 6:00 PM
Contract Duration: 2 Months (Renewable)

Attire: Office Attire with Blazer

Key Responsibilities

• Welcome and register visitors, guests, and contractors professionally.
• Manage incoming calls, emails, and general enquiries.
• Handle incoming and outgoing mail, including local and international mail distribution.
• Coordinate courier services and parcel management.
• Ensure the reception area remains tidy, presentable, and well-organized.
• Maintain proper issuance, tracking, and return of visitor badges, access cards, and borrowed items.

• Support daily facilities operations and office administrative functions.
• Manage training room and meeting room bookings through Outlook Calendar.
• Coordinate room setup requirements, including seating arrangements, microphones, and audio-visual support requests.
• Liaise closely with meeting hosts and stakeholders to ensure event and training requirements are met.
• Assist in tracking facilities requests and following up with vendors and service providers.
• Ensure fire evacuation routes and office safety information are properly communicated and maintained.
• Monitor office supplies and support general workplace coordination activities.

• Manage incoming and outgoing email communications promptly and professionally.
• Maintain accurate records and documentation.
• Follow established procedures and ensure tasks are completed accurately and on time.
• Work closely with a team of three to support overall office operations.

Requirements

• Minimum N-Level qualification or higher.
• At least 1 year of relevant receptionist, customer service, facilities, or administrative experience.
• Proficient in Microsoft Office and Outlook, particularly meeting room scheduling and calendar management.
• Strong attention to detail and ability to manage multiple tasks effectively.
• Professional, service-oriented, and customer-focused attitude.
• Able to follow instructions carefully while taking initiative when required.
• Proactive, organized, and ready to work in a fast-paced environment.
• Comfortable communicating with stakeholders at all levels.
• Willing to ask questions and seek clarification when unsure.
• Strong teamwork skills and ability to collaborate effectively with colleagues.

EA Personnel Name: Matthew Lee
EA Personnel No: R21102850
EA Licence No: 18C9251