Receptionist

Insight Global; City of Schenectady (NY); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) retirement plan eligibility

Paid sick leave and time off

401(k) after 90 days

Paid time off

Job summary

A leading staffing agency is looking for an efficient Receptionist to manage the front desk and provide administrative support. You will greet visitors, handle phone calls, and ensure the reception area is organized and welcoming. This entry-level role offers a contract position with comprehensive benefits from day one. You will also assist in coordinating events, managing inventory, and ensuring a tidy office environment. This is a great opportunity to develop customer service and administrative skills in a dynamic setting.

Qualifications

• Reliable and efficient with excellent customer service.

Responsibilities

• Manage front desk and greet visitors.
• Handle phone calls and respond to emails.
• Maintain a clean and organized reception area.
• Assist with event coordination and logistics.
• Manage inventory and order supplies.
• Ensure that all areas of the office are clean and tidy, including the kitchen and break rooms.
• Arrange for transportation services, such as Uber or Lyft, as needed.
• Maintain and restock coffee machines, including checking and emptying coffee machine baskets and resetting the coffee count.
• Manage waste disposal and recycling, including ensuring that all waste is properly disposed of and recycling is done in accordance with company policies.
• Report and input any maintenance or repair issues to the relevant system, and follow up to ensure that issues are resolved in a timely manner.
• Conduct quality control checks to ensure that the office is meeting quality standards, and collect feedback from customers and stakeholders to identify areas for improvement.
• Communicate with vendors, including those for cleaning services, Bevi unit maintenance and repairs, and coffee machine maintenance and repairs, to schedule appointments and report any issues or concerns

Skills

Customer service skills

Organizational skills

Communication skills

Attention to detail

Tools

Microsoft Office

Job description

Duration: 6-12 month contract with opportunity to convert permanent

Exact compensation may vary based on several factors, including skills, experience, and education.

Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.

Job Summary

We are looking for a reliable and efficient Receptionist to manage our front desk, provide administrative support, and ensure the highest level of customer service. The successful candidate will be responsible for greeting visitors, answering phone calls, managing inventory, and assistance with coordinating events.

Responsibilities

• Manage the front desk, including greeting visitors, answering phone calls, and responding to emails
• Maintain a clean and organized reception area, including stocking coffee and beverage supplies
• Assist with the oversight of the coordination of events, including providing support with setup, logistics, and other tasks as needed
• Manage inventory, including ordering supplies, monitoring stock levels, and reporting any discrepancies or issues
• Provide administrative support, including data entry, filing, and other tasks as needed
• Ensure that all areas of the office are clean and tidy, including the kitchen and break rooms
• Arrange for transportation services, such as Uber or Lyft, as needed
• Maintain and restock coffee machines, including checking and emptying coffee machine baskets and resetting the coffee count
• Manage waste disposal and recycling, including ensuring that all waste is properly disposed of and recycling is done in accordance with company policies
• Report and input any maintenance or repair issues to the relevant system, and follow up to ensure that issues are resolved in a timely manner
• Conduct quality control checks to ensure that the office is meeting quality standards, and collect feedback from customers and stakeholders to identify areas for improvement
• Communicate with vendors, including those for cleaning services, Bevi unit maintenance and repairs, and coffee machine maintenance and repairs, to schedule appointments and report any issues or concerns

Seniority Level

• Entry level

Employment Type

• Contract

Job Function

• Administrative