Front Desk Administrator

LHH

Willow Grove (PA)

On-site

USD 27,552 - 28,929

Part time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A staffing and consulting firm in Willow Grove, PA, is seeking a Front Desk Administrator to manage the reception area and provide administrative support. Responsibilities include greeting visitors, answering multi-line phone calls, scheduling meetings, and maintaining office supplies. Candidates should have 1-2 years of experience in a similar role, proficiency in Microsoft Office, and excellent communication skills. This contract position requires a reliable onsite presence.

Qualifications

1–2+ years in a front desk, receptionist, or administrative assistant role.
Proficiency with Microsoft Office products.
Clear and friendly phone manner and strong written skills.
Proven ability to prioritize and manage multiple tasks.

Responsibilities

Greet and badge visitors, manage the reception area.
Answer and route calls on a multi-line phone system.
Reserve conference rooms and arrange meeting logistics.
Draft correspondence and prepare simple reports.
Order office supplies and liaise with vendors.
Enter and update data in MS Excel and maintain files.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Clear communication

Organization

Education

High school diploma or equivalent

Job description

1 day ago Be among the first 25 applicants

This range is provided by LHH. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Location: Onsite — Near Willow Grove, PA area

Compensation: $20–$21 per hour.

About the Role

We’re seeking a personable, organized Front Desk Administrator to be the face of the office and a go‑to resource for day‑to‑day administrative support. In this role, you’ll manage the reception area, greet visitors, handle a multi‑line phone system, support meeting logistics, and take on a variety of administrative tasks that keep the office running smoothly. This is a great opportunity for someone who enjoys helping others, communicates clearly, and thrives in a fast‑paced, professional environment.

What You’ll Do

Reception & Visitor Experience: Greet and badge visitors, maintain a tidy lobby, manage sign‑in procedures, and coordinate with security/facilities as needed.
Phone & Inbox Coverage: Answer and route calls on a multi‑line system; monitor a shared inbox and respond or elevate promptly.
Scheduling & Meetings: Reserve conference rooms, coordinate calendars, arrange catering/AV needs, and prepare meeting materials.
Administrative Support: Draft and format correspondence, create basic spreadsheets, update trackers, and prepare simple reports.
Office Operations: Manage mail/shipments, order office/kitchen supplies, and liaise with vendors (copiers, courier, maintenance).
Records & Data Entry: Enter/update data in MS Excel and other internal systems; maintain digital and hard‑copy files.
Expense/Travel Assist (as needed): Help with receipts, expense submissions, and straightforward domestic travel arrangements.
General Coordination: Partner with HR/Facilities/Finance on small projects, signage, desk moves, and on‑site events.
Confidentiality & Professionalism: Handle sensitive information discretely; represent the company with a polished, service‑oriented approach.

What You’ll Bring

Experience: 1–2+ years in a front desk, receptionist, or administrative assistant role in a professional office environment.
Tech Skills: Proficiency with Microsoft Outlook, Word, Excel, and Teams; comfortable learning new office systems.
Communication: Clear, friendly phone manner; strong written and verbal skills; confident interacting with leaders, clients, and vendors.
Organization: Proven ability to prioritize, juggle multiple requests, and follow through with excellent attention to detail.
Onsite Reliability: Consistent, daily onsite presence; reliable transportation to the Willow Grove area.
Education: High school diploma or equivalent required.