Front Desk & Administrative Support

Alene Candles; Beech (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision with HRA

401(k) with company match

Basic Life Insurance (company paid)

Employee Assistance Program

Flexible Spending Account

Paid Holidays

Paid Time Off

Tuition Reimbursement

Alene Gives Back volunteer program

Job summary

Alene Candles offers an onsite Administrative Assistant role at our New Albany, OH facility. You will manage reception, answer multi-line calls, greet visitors, issue badges, and support the Executive Administrator and team with administrative tasks.

The ideal candidate has 2-3 years of administrative experience and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong organization, communication, and discretion are essential for success.

Qualifications

• 2-3 years of administrative experience; will consider combination of experience and education
• Experience with Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint is required

Responsibilities

• Acts as first point of contact for in-person guests at the Ohio ACM/ACP plants
• Greet visitors and team members, provide information, address questions, and resolve basic issues
• Ensure visitors have proper PPE and badges, and follow security protocols
• Keep the reception area, meeting rooms, and workspaces clean and presentable
• Manage a multi-line phone system for Ohio plants; backup to NH receptionist
• Maintain daily statistics on call and visitor volume
• Assist with maintenance tickets for ACM/ACP plants
• Assist with inventory and distribution of paper across departments
• Distribute mail and arrange outgoing mail and deliveries
• Perform clerical duties such as filing, photocopying, Word and Excel tasks
• Support ad hoc projects and event planning; prepare business documents
• Create and edit documents, metrics, and presentations for Administrative-level consumption
• Deliver content to the organization including communications and post-event follow-ups

Skills

Multitasking

Organizational skills

Communication

Professionalism

Confidentiality

Teamwork

Attention to detail

Adaptability

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Alene Candles offers an onsite Administrative Assistant role at our New Albany, OH facility. You will manage reception, answer multi-line calls, greet visitors, issue badges, and support the Executive Administrator and team with administrative tasks.

The ideal candidate has 2-3 years of administrative experience and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong organization, communication, and discretion are essential for success.