Administrative Assistant

Alene Candles; Beech (OH); Presencial; USD 38.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision with HRA

401(k) with company match

Basic Life Insurance (company paid)

Employee Assistance Program

Flexible Spending Account

Paid Holidays

Paid Time Off

Tuition Reimbursement

Alene Gives Back volunteer program

Descripción de la vacante

Alene Candles offers an onsite Administrative Assistant role at our New Albany, OH facility. You will manage reception, answer multi-line calls, greet visitors, issue badges, and support the Executive Administrator and team with administrative tasks.

The ideal candidate has 2-3 years of administrative experience and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong organization, communication, and discretion are essential for success.

Formación

• 2-3 years of administrative experience; will consider combination of experience and education
• Experience with Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint is required

Responsabilidades

• Acts as first point of contact for in-person guests at the Ohio ACM/ACP plants
• Greet visitors and team members, provide information, address questions, and resolve basic issues
• Ensure visitors have proper PPE and badges, and follow security protocols
• Keep the reception area, meeting rooms, and workspaces clean and presentable
• Manage a multi-line phone system for Ohio plants; backup to NH receptionist
• Maintain daily statistics on call and visitor volume
• Assist with maintenance tickets for ACM/ACP plants
• Assist with inventory and distribution of paper across departments
• Distribute mail and arrange outgoing mail and deliveries
• Perform clerical duties such as filing, photocopying, Word and Excel tasks
• Support ad hoc projects and event planning; prepare business documents
• Create and edit documents, metrics, and presentations for Administrative-level consumption
• Deliver content to the organization including communications and post-event follow-ups

Conocimientos

Multitasking

Organizational skills

Communication

Professionalism

Confidentiality

Teamwork

Attention to detail

Adaptability

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Descripción del empleo

Alene Candles LLC & Midwest is a private label, contract manufacturer that produces high-quality candles for some of the world’s most recognized retail, boutique, and cosmetic brands. With our headquarters in New Hampshire and locations in Ohio, we’ve been in business for over 30 years. We are passionate about making the best products in the world, making safety our number one priority, and being an insanely great place to work.

The Position

We are seeking an Administrative Assistant to manage all Reception functions which includes operating a multi-line phone system to answer incoming calls, directs callers and visitors to appropriate personnel, managing visitor and employee check-ins, and provides key support on administrative tasks and project work to the Executive Administrator and administrative team.

The Location

We are located at 8860 Smith's Mill Road, New Albany, OH. This is an onsite position in a climate controlled environment.

Additional Job Details

• Acts as first point of contact for in-person guests for the Ohio ACM/ACP plants


• Maintains a welcoming environment, including but not limited to, greeting visitors and team members, providing information, addressing questions, and resolving basic issues


• Ensures visitors have proper PPE and badges, if required, and ensuring security protocols are followed


• Ensures the reception area is kept clean, organized, and presentable


• Ensures meeting room(s) are cleaned, organized and presentable


• Acts as first point of contact by managing a multi-line phone system for Ohio plants; acts as backup to New Hampshire receptionist


• Maintains daily statistics on call volume and visitor volume


• Assists with issuing maintenance tickets for both ACM/ACP plants


• Assists with inventory and distribution of paper across all ACM Departments


• Distributes and sorts mail and arranging for outgoing mail and deliveries


• Performs various clerical duties as needed, such as filing, photocopying, preparing Microsoft Word documents, and Excel spreadsheets


• Provides support for adhoc project work and event planning work; provides support with business documentation


• Create and edit documents, metrics, and presentations utilizing Word, Excel, PowerPoint for Administrative-level consumption


• Create and deliver content to the organization including communications to participants, food-and-beverage planning, and post-event follow-ups and surveys


• Drive positive culture through initiatives that usher us toward being an “insanely great place to work.”


• Work cohesively with the Administrative team across two plants under the direction of the Executive Assistant

Required Qualifications

• 2-3 years of administrative experience; will consider combination of experience and education


• Experience with Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint is required

Preferred Qualifications

• Strong multi-tasking and organizational skills


• Ability to operate scanners, copiers, and printers


• Excellent oral and written communication


• Dependability and confidentiality a must


• Ability to work independently and as part of a team


• Adaptability in a fast-paced environment


• Attention to detail and high degree of accuracy


• Familiarity with various office technologies such as setting up virtual meetings, operating conference room presentation resources, working with other software applications as required.


• Communicate with a high degree of professionalism, following appropriate etiquette. Able to comfortably and fluidly interact and communicate with all levels of the organization.

Alene offers a host of competitive benefits for full-time employees, some of which include: Medical, Dental, and Vision with a Healthcare Reimbursement Account, 401(k) with company match, Basic Life Insurance (100% company paid), Employee Assistance Program, Flexible Spending Account, Paid Holidays, Paid Time Off, Tuition Reimbursement and “Alene Gives Back” – our paid volunteer program.

Alene Candles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.