Front Desk & Administrative Operations Coordinator

California Lutheran University; Thousand Oaks, Northern (CA, KY); Hybrid; USD 29,000 - 33,000; Full time

Job summary

California Lutheran University is seeking a Reception & Administrative Operations Assistant to manage the Pederson Administration Building front desk, answer phones, route inquiries, and support campus safety dispatch.

The role includes mail handling, visitor coordination, and maintaining access control systems, with a focus on professional, courteous service to internal stakeholders and guests. Hiring range reflects entry to mid-level responsibilities.

Qualifications

• High school diploma or equivalent with a minimum of two years of relevant work experience.
• Experience operating a switchboard and/or dispatch in a busy work environment.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Strong communication skills, both oral and written.
• Ability to multitask and work with minimal supervision.

Responsibilities

• Oversee daily operations of the Pederson Administration Building front desk.
• Answer and route calls on the main switchboard; dispatch Campus Safety as needed.
• Monitor the general office email and manage conference room reservations.
• Receive and distribute mail; assist visitors and vendors.
• Maintain building access control and CCTV monitoring; coordinate facility needs.

Skills

Communication

De-escalation

Confidentiality

Education

High school diploma

Tools

Course Dog

Access control systems

Job description

California Lutheran University is seeking a Reception & Administrative Operations Assistant to manage the Pederson Administration Building front desk, answer phones, route inquiries, and support campus safety dispatch.

The role includes mail handling, visitor coordination, and maintaining access control systems, with a focus on professional, courteous service to internal stakeholders and guests. Hiring range reflects entry to mid-level responsibilities.