Strategic Executive Assistant to Campus Leaders

Agupdate; Thousand Oaks, Northern (CA, KY); Hybrid; USD 28,000 - 39,000; Full time

Job summary

California Lutheran University is seeking an Executive Assistant/Administrative Assistant on a temporary basis in Thousand Oaks. The role supports executives with confidential administrative tasks, scheduling, communications, and document preparation.

The position requires strong office software skills and the ability to manage multiple priorities in a busy environment. The incumbent will handle calendar management, travel arrangements, and office operations while ensuring compliance with

Qualifications

• Two years of college-level coursework and one year administrative support experience.
• Experience with word processing, spreadsheet and presentation software.
• Familiarity with Google Docs and Microsoft Office applications is desired.

Responsibilities

• Maintain files and control release of sensitive information.
• Initiate payment requests, reimbursements and maintain account records.
• Coordinate arrangements and publicize speakers' events.
• Assist executives with clerical and administrative duties.
• Coordinate communications and meetings; respond to policy questions.
• Schedule meetings, manage calendars, and arrange travel.
• Route mail, answer phones, relay messages, and provide information.
• Prepare reports and documents; monitor regulatory compliance.

Education

Two years of college-level coursework

One year administrative support experience

Tools

Microsoft Word

Excel

PowerPoint

Google Docs

Outlook

Google Chat

Blackboard

Job description

California Lutheran University is seeking an Executive Assistant/Administrative Assistant on a temporary basis in Thousand Oaks. The role supports executives with confidential administrative tasks, scheduling, communications, and document preparation.

The position requires strong office software skills and the ability to manage multiple priorities in a busy environment. The incumbent will handle calendar management, travel arrangements, and office operations while ensuring compliance with