Front Desk & Administrative Coordinator

Imageoneusa; Rolling Meadows (IL); On-site; USD 35,000 - 48,000; Full time

Job summary

Image One Facility Solutions is seeking a friendly Front Desk Receptionist / Administrative Assistant to join our Rolling Meadows team. This on-site role supports the corporate office with front-desk duties, scheduling, filing, and data entry, ensuring a professional first impression.

The ideal candidate is dependable, organized, and comfortable handling calls and visitor inquiries, with prior receptionist or admin experience preferred.

Qualifications

• Excellent phone and visitor handling skills.
• Experience in reception or administrative support preferred.
• Able to manage multiple tasks with attention to detail.
• Comfortable using computers and common office software.

Responsibilities

• Answer and direct incoming phone calls in a friendly, professional manner.
• Greet visitors and assist them when they arrive at the office.
• Respond to general inquiries and direct questions to the appropriate team member.
• Assist with scheduling, correspondence, filing, data entry, and other administrative tasks.
• Receive and distribute mail, packages, and deliveries.
• Help maintain an organized, professional front office.
• Provide administrative support to members of our corporate team.
• Assist with special projects and other office responsibilities as needed.

Skills

Phone etiquette

Customer service

Multitasking

Organization

MS Office

Tools

MS Office

Email

Data entry

Job description

Image One Facility Solutions is seeking a friendly Front Desk Receptionist / Administrative Assistant to join our Rolling Meadows team. This on-site role supports the corporate office with front-desk duties, scheduling, filing, and data entry, ensuring a professional first impression.

The ideal candidate is dependable, organized, and comfortable handling calls and visitor inquiries, with prior receptionist or admin experience preferred.