Front Desk Receptionist / Administrative Assistant

Imageoneusa; Rolling Meadows (IL); On-site; USD 35,000 - 48,000; Full time

Job summary

Image One Facility Solutions is seeking a friendly Front Desk Receptionist / Administrative Assistant to join our Rolling Meadows team. This on-site role supports the corporate office with front-desk duties, scheduling, filing, and data entry, ensuring a professional first impression.

The ideal candidate is dependable, organized, and comfortable handling calls and visitor inquiries, with prior receptionist or admin experience preferred.

Qualifications

• Excellent phone and visitor handling skills.
• Experience in reception or administrative support preferred.
• Able to manage multiple tasks with attention to detail.
• Comfortable using computers and common office software.

Responsibilities

• Answer and direct incoming phone calls in a friendly, professional manner.
• Greet visitors and assist them when they arrive at the office.
• Respond to general inquiries and direct questions to the appropriate team member.
• Assist with scheduling, correspondence, filing, data entry, and other administrative tasks.
• Receive and distribute mail, packages, and deliveries.
• Help maintain an organized, professional front office.
• Provide administrative support to members of our corporate team.
• Assist with special projects and other office responsibilities as needed.

Skills

Phone etiquette

Customer service

Multitasking

Organization

MS Office

Tools

MS Office

Email

Data entry

Job description

Image One Facility Solutions® is looking for a friendly, professional, and dependable Front Desk Receptionist / Administrative Assistant to join our corporate team in Rolling Meadows, Illinois.

Schedule: Monday through Friday, 8:30 AM to 5:00 PM

Position: Full-time, hourly

Location: Rolling Meadows, IL

Compensation: Negotiable based on experience

This is an important role within our office. You’ll often be the first person our customers, franchise owners, vendors, and visitors interact with, so we’re looking for someone who genuinely enjoys helping people and takes pride in creating a great first impression.

What You’ll Do

• Answer and direct incoming phone calls in a friendly, professional manner
• Greet visitors and assist them when they arrive at the office
• Respond to general inquiries and direct questions to the appropriate team member
• Assist with scheduling, correspondence, filing, data entry, and other administrative tasks
• Receive and distribute mail, packages, and deliveries
• Help maintain an organized, professional front office
• Provide administrative support to members of our corporate team
• Assist with special projects and other office responsibilities as needed

Who We’re Looking For

The right person for this position is someone who is:

• Friendly, positive, and professional
• Dependable and punctual
• Comfortable and confident speaking on the phone
• Organized and attentive to details
• Able to manage multiple tasks and priorities
• Comfortable using computers, email, and common office software
• Willing to learn and take on new responsibilities
• A team player who is willing to help wherever needed

Previous receptionist, customer service, or administrative experience is preferred, but we are also interested in candidates with the right attitude, communication skills, and willingness to learn.

About Image One

Image One is a growing commercial cleaning and facility services company with more than 40 years of experience in the industry. Our corporate office supports franchise owners and customers throughout the country.

We believe in professionalism, accountability, teamwork, and treating people with respect. We’re looking for someone who wants to become a valued part of our team, not simply someone to answer the phones.

If you’re organized, enjoy working with people, and are looking for a position where you can make a difference as part of a growing company, we’d like to hear from you.