Front Desk & Administrative Coordinator

WesleyLife; Johnston (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

WesleyLife in Johnston, IA is seeking an Administrative Coordinator to serve as the front desk concierge, provide administrative support to leaders and teams, and handle daily office tasks, projects, and reports. The role involves welcoming guests, managing calls, coordinating meetings, maintaining supplies, and supporting multiple leaders while upholding confidentiality and professional standards.

If you thrive in a fast-paced environment and can balance competing priorities, this role offers

Qualifications

• High school diploma or equivalent is required; a Bachelor's degree is highly preferred.
• 3+ years of related experience.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to support multiple leaders and individuals across the company.
• Self-motivation and ability to work independently.

Responsibilities

• Serve as front desk concierge, greet guests, answer calls, and direct inquiries.
• Order, maintain, and manage office supplies, equipment, and resources to support the team.
• Coordinate facility and building-related needs for daily operations.
• Provides comprehensive administrative support including calendar management, meeting and event coordination, communications, expense reporting, and document preparation.
• Support leaders and committees on projects, reports, and strategic initiatives; track timelines and action items.
• Fleet vehicle management duties as assigned.
• Completes a variety of special projects, assignments, and other related duties as assigned.

Skills

Front desk operations

Hospitality

Calendar management

Meeting coordination

Expense reporting

Document preparation

Presentations

Education

High school diploma or equivalent

Bachelor’s degree preferred

Job description

WesleyLife in Johnston, IA is seeking an Administrative Coordinator to serve as the front desk concierge, provide administrative support to leaders and teams, and handle daily office tasks, projects, and reports. The role involves welcoming guests, managing calls, coordinating meetings, maintaining supplies, and supporting multiple leaders while upholding confidentiality and professional standards.

If you thrive in a fast-paced environment and can balance competing priorities, this role offers