Operations and Events Coordinator

Wesleyan Church; Fishers (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

The Wesleyan Church headquarters in Fishers, Indiana seeks an Operations & Events Coordinator to support the General Superintendent's Office with event planning, hospitality, administrative support, and headquarters operations. This on-site, full-time role is based at headquarters and may require occasional evenings, weekends, and limited travel.

Plan and coordinate meetings, conferences, retreats, and special events; manage registrations, catering, facilities, vendors, and on-site support; and

Qualifications

• Associate degree or equivalent; bachelor's degree preferred.
• Two or more years of experience in administration, hospitality, event planning, operations, or project coordination.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft 365 and other business applications.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Plan and coordinate meetings, conferences, retreats, and events.
• Manage event logistics including registration, catering, facilities, vendors, and onsite support.
• Serve as the primary receptionist and guest services representative for headquarters.
• Coordinate conference room scheduling, facility requests, and office operations.
• Support employee engagement activities and administrative projects.
• Maintain relationships with vendors and external partners.

Skills

Organizational skills

Communication

Customer service

Multitasking / prioritization

Hospitality

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft 365

Office suite

Job description

The Wesleyan Church is seeking a highly organized, service-oriented professional to join our headquarters team as an Operations & Events Coordinator. This role supports the General Superintendent's Office through event coordination, hospitality, administrative support, and headquarters operations.

Key Responsibilities

• Plan and coordinate meetings, conferences, retreats, and special events.
• Manage event logistics including registration, catering, facilities, vendors, and onsite support.
• Serve as the primary receptionist and guest services representative for headquarters.
• Coordinate conference room scheduling, facility requests, and office operations.
• Support employee engagement activities, organizational meetings, and administrative projects.
• Maintain relationships with vendors and external partners.

Qualifications

• Associate degree or equivalent experience required; bachelor's degree preferred.
• Two or more years of experience in administration, hospitality, event planning, operations, or project coordination.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft 365 and other business applications.
• Ability to manage multiple priorities with attention to detail.

What We're Looking For

The ideal candidate is a welcoming, proactive professional who thrives in a fast-paced environment, enjoys serving others, and demonstrates a commitment to excellence, teamwork, and the mission of The Wesleyan Church.

Working Conditions

• Based at headquarters in Fishers, Indiana.
• Occasional evening and weekend events.
• Limited travel may be required.