Front Office Coordinator

Beacon Hill; Newport (KY); On-site; USD 28,000 - 30,000; Full time

Job summary

Beacon Hill is seeking a professional Front Office Coordinator to support daily front desk and property operations in a fast-paced office environment. This highly visible role serves as the first point of contact for guests, vendors, and tenants while providing administrative support to property leadership.

The ideal candidate is organized, adaptable, service-oriented, and eager to contribute to a collaborative team. This onsite position requires immediate availability and offers stable hours.

Qualifications

• Requires a Bachelor's degree and strong administrative capabilities.
• 1-2 years front desk or receptionist experience.
• Property management experience preferred.

Responsibilities

• Serve as the primary front desk and lobby representative
• Greet visitors, vendors, and guests in a professional and welcoming manner
• Answer, screen, and direct incoming phone calls
• Take and relay messages accurately and promptly
• Notify employees of guest arrivals and assist with visitor management
• Maintain a clean, organized, and professional lobby environment
• Provide administrative support to property management leadership
• Assist with general office and property-related projects as needed
• Coordinate and manage multiple priorities while meeting deadlines
• Deliver exceptional customer service to internal and external stakeholders
• Support day-to-day operational and administrative functions

Skills

Customer service

Interpersonal communication

Organizational skills

Attention to detail

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Office Suite

Job description

Salary: USD20 - USD22 per hour

Position Summary

Beacon Hill is seeking a professional and customer-focused Front Office Coordinator to support daily front desk and property operations in a fast-paced office environment. This highly visible role serves as the first point of contact for guests, vendors, and tenants while providing administrative support to property leadership. The ideal candidate is organized, adaptable, service-oriented, and eager to contribute to a collaborative team.

• Pay Rate: $20.00 - $22.00 per hour
• Schedule: Monday through Friday, 9:00 AM - 5:00 PM
• Work Arrangement: Fully Onsite
• Start Date: Immediate

Key Responsibilities

• Serve as the primary front desk and lobby representative
• Greet visitors, vendors, and guests in a professional and welcoming manner
• Answer, screen, and direct incoming phone calls
• Take and relay messages accurately and promptly
• Notify employees of guest arrivals and assist with visitor management
• Maintain a clean, organized, and professional lobby environment
• Provide administrative support to property management leadership
• Assist with general office and property-related projects as needed
• Coordinate and manage multiple priorities while meeting deadlines
• Deliver exceptional customer service to internal and external stakeholders
• Support day-to-day operational and administrative functions

Systems & Tools

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Office Suite

Qualifications

• Bachelor's degree from an accredited four-year college or university required
• 1-2 years of administrative, receptionist, or front desk experience required
• Property management experience preferred
• Strong customer service and interpersonal communication skills
• Professional, polished, and dependable demeanor
• Excellent organizational and planning abilities
• Strong attention to detail and accuracy
• Financial awareness and business acumen preferred
• Comfortable learning new technology and systems
• Ability to work effectively in a team-oriented environment
• Adaptable, proactive, and results-driven mindset
• Proficiency in Microsoft Office applications