FRONT DESK ADMINISTRATIVE ASSISTANT

Family Service League Inc.; Town of Riverhead (NY); On-site; USD 25,000 - 39,000; Part time

Job summary

Family Service League Inc. in Riverhead, NY is seeking a part-time Front Desk Administrative Assistant to manage clerical tasks, greet clients, enter data, and coordinate supplies in a fast-paced community center.

The role requires a High School Diploma, two years of office experience, and proficiency with Microsoft Office; Spanish bilingual applicants are preferred. The schedule is 19 hours weekly, with primary front-desk responsibilities.

Qualifications

• High School Diploma or equivalent required.
• Two years of office experience required.
• Proficient in Microsoft Office.
• Ability to multi-task and provide excellent customer service.
• Bilingual in Spanish preferred.

Responsibilities

• Answer phones, schedule appointments, scan documents, and interact with clients.
• Maintain onsite front desk presence as first contact for clients.
• Greet and sign in patients.
• Perform electronic data entry and record keeping.
• Schedule client appointments and process payments.
• Make appointment reminder calls.
• Help maintain a positive, productive work environment.
• Enter data into OASAS system.
• Provide insurance verification and authorization.
• Run ISTOPS.
• Conduct bank deposits.
• All other duties as assigned.

Skills

Customer service

Teamwork

Verbal & written communication

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FRONT DESK ADMINISTRATIVE ASSISTANT

2 days ago Requisition ID: 3564

Salary Range: $21.22 To $21.22 Hourly

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations.

SCHEDULE

19 hours weekly based on needs of center.

SUMMARY

Family Service League is seeking a part-time Front Desk Administrative Assistant for our Riverhead Family Center. The Front Desk Administrative Assistant perfoms general administrative and clerical functions, greets and interfaces with clients, enters data, and orders supplies

RESPONSIBILITIES

• Perform general clerical functions, including answering phones, scheduling, loading appointments, scanning, and interacting with clients and referral sources.
• Maintain an onsite presence to serve as the first point of contact for clients and visitors.
• Greet and sign in patients.
• Perform electronic data entry and record keeping.
• Schedule client appointments and take payments.
• Make appointment reminder calls.
• Help establish and maintain a positive and productive work environment.
• Enter data into OASAS system.
• Provide insurance verification and authorization.
• Run ISTOPS.
• Conduct bank deposits.
• All other duties as assigned.

QUALIFICATIONS

High School Diploma or equivalent required.

Two years’ related experience in an office setting required.

Proficient computer skills, including Microsoft Office required.

Ability to multi-task, have excellent customer service skills and work as part of a team.

Excellent interpersonal, and verbal and written communication skills required.

Bilingual in Spanish preferred.

Must be able to work a flexible schedule for office coverage.

PHYSICAL REQUIREMENTS

This position requires sitting for long periods of time.