Administrative Assistant (Part-time)

Opiny; New York (NY); On-site; USD 28,000 - 32,000; Part time

Job summary

Bellport Day Rehab Services is seeking a part-time Administrative Assistant to support daily operations with clerical and administrative tasks in Bellport, NY.

Responsibilities include handling inquiries, scheduling, intake data entry, filing, and maintaining records while protecting client confidentiality under HIPAA CFR42.

Qualifications

• 2–4 years of administrative work experience.
• Substance abuse or allied health background is a plus.
• Bilingual English/Spanish strongly preferred.

Responsibilities

• Provide information regarding services, conduct phone screens, and record information in the intake book.
• Interact with referral sources, clients and staff in a professional, ethical and caring manner.
• Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules.
• Collect client fees, issue receipts, and record information on the computer. Collect all Medicaid client cards on a daily basis and swipe card using Medicaid machine. Report any benefit denials to appropriate staff.
• Maintain efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis. Ensure charts are well organized.
• Input all daily client activity and client demographic information on the computer.
• Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc.
• Schedule medical, psychiatric and intake appointments for clients as needed.
• Assist in safeguarding clients' confidentiality in accordance with pertinent regulations, which include HIPPA and CFR42, Part 2.
• Assist in the maintenance and order of office and toxicology supplies.
• Assist in maintenance of the physical plant; report needed repairs in a timely manner; respond appropriately to emergencies; utilize appropriate agency resources in seeking to improve physical plant function and safety.
• Perform other duties as assigned.

Skills

Bilingual English/Spanish

Administrative support

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Bellport Day Rehab Services Part-time-C Clerical Bellport, NY, US

13 days ago Requisition ID: 3175

Salary Range: $20.00 To $23.00 Hourly

The Administrative Assistant is an integral member of the team. The Administrative Assistant will provide general administrative and clerical support to ensure efficient day-to-day operations. Bilingual English/Spanish highly preferred.

• Provide information regarding services, conduct phone screens, and record information in the intake book.
• Interact with referral sources, clients and staff in a professional, ethical and caring manner.
• Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules.
• Collect client fees, issue receipts, and record information on the computer. Collect all Medicaid client cards on a daily basis and swipe card using Medicaid machine. Report any benefit denials to appropriate staff.
• Maintain efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis. Ensure charts are well organized.
• Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and files appropriately.
• Input all daily client activity and client demographic information on the computer.
• Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc.
• Schedule medical, psychiatric and intake appointments for clients as needed.
• Assist in safeguarding clients' confidentiality in accordance with pertinent regulations, which include HIPPA and CFR42, Part 2.
• Assist in the maintenance and order of office and toxicology supplies.
• Assist in maintenance of the physical plant; report needed repairs in a timely manner; respond appropriately to emergencies; utilize appropriate agency resources in seeking to improve physical plant function and safety.
• Perform other duties as assigned.
• 2-4 years of administrative work; substance abuse or allied health background a plus.
• Bilingual English/Spanish highly preferred.