Front Desk & Administrative Assistant

Children’s Home & Aid; Chicago (IL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

3+ weeks PTO in first year

11 paid holidays

401(k) with match

Supplemental insurance options

Job summary

Brightpoint invites you to join our team as a Clerical Assistant in Intact Family Services in Chicago, IL. The role provides front desk support, greeting visitors, handling mail, data entry, and general clerical tasks to support program operations.

The position requires a high school diploma or equivalent and at least one year of related experience. Strong communication and organizational skills, and competence with Microsoft Office and Outlook are essential.

Qualifications

• High school diploma or equivalent required.
• At least one year of related experience preferred.
• Excellent verbal and written communication skills.
• Demonstrates organizational skills including prioritization and meeting deadlines.
• Proficiency with Microsoft Office and Outlook; familiarity with program web-based systems within 90 days.

Responsibilities

• Answer phone calls, forwards calls to appropriate staff, takes messages, and answers basic questions about the organization and programs.
• Monitor the reception/lobby area and greet visitors reflecting the organization’s values.
• Maintain order in the reception area and stock brochures/materials.
• Open and distribute mail and receive deliveries.
• May maintain copier, postage machine, and other office equipment including replenishing paper and toner.
• May set up, organize, and file documents in program and client files.
• May assist with distribution/tracking of program gift cards and transit cards.
• May order and maintain inventory of office supplies.

Skills

Verbal communication

Written communication

Organizational skills

Microsoft Office

Outlook

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Job description

Brightpoint invites you to join our team as a Clerical Assistant in Intact Family Services in Chicago, IL. The role provides front desk support, greeting visitors, handling mail, data entry, and general clerical tasks to support program operations.

The position requires a high school diploma or equivalent and at least one year of related experience. Strong communication and organizational skills, and competence with Microsoft Office and Outlook are essential.