Front Desk Administrative Assistant

Helicopter Jobs; Chandler (AZ); On-site; USD 25,000 - 36,000; Full time

Job summary

Helicopter Jobs is seeking an organized Administrative Assistant to support our Chandler office. You will answer calls, greet guests, and help with daily operations to keep the office running smoothly.

The ideal candidate has customer service experience, strong communication, and proficiency with Microsoft Office. This 100% in-office, non-exempt role offers a fast-paced, team-oriented environment.

Qualifications

• High School Diploma required.
• At least two years of office experience.
• Excellent verbal and written communication.
• Strong organizational and time-management skills.
• Ability to handle confidential information.
• Proficiency with Microsoft Outlook, Word, and Excel.

Responsibilities

• Answer phones and greet clients in a professional manner.
• Provide administrative support across departments.
• Sort and distribute mail and faxes.
• Assist with Medical Records filing.
• Order and maintain office supplies.
• Prepare meeting rooms and materials.
• Review emails and messages.
• Support leadership and office staff.

Skills

Communication skills

Organizational skills

Customer service

Microsoft Office proficiency

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Administrative Assistant

Be the First Impression. Keep the Office Moving.

Position Summary

We are seeking an organized, dependable, and people-focused Administrative Assistant to support our office and provide an excellent experience for clients, customers, employees, and visitors. The primary responsibilities include answering incoming calls, greeting guests, assisting with daily office operations, and providing administrative support across departments. The ideal candidate has strong customer service, communication, organization, and computer skills and is comfortable handling confidential information. This is a great opportunity for someone who enjoys helping others, staying organized, and working in a fast-paced, team-oriented environment.

Professional Duties & Responsibilities

• Answer phones and greet clients, customers, employees, and visitors in a professional and friendly manner
• Respond to internal and external requests and provide excellent customer service
• Sort and distribute incoming and outgoing mail and faxes
• Assist with Medical Records and maintain accurate, organized filing systems
• Order and maintain office supplies
• Ensure the office is stocked and prepared for meetings, events, and trainings
• Review and respond to emails, faxes, and messages as needed
• Provide administrative support to leadership and office staff
• Assist with special projects and other duties as assigned

Minimum Qualifications

• High School Diploma
• At least two years of office experience
• Excellent verbal and written communication skills
• Strong organizational, time-management, and problem-solving skills
• Ability to work independently in a fast-paced environment
• Strong customer service and interpersonal skills
• Ability to meet deadlines and handle confidential information
• Proficiency with Microsoft Outlook, Word, and Excel

Preferred Qualifications

• Two or more years of Administrative Assistant or similar experience
• At least one year of customer service experience

Physical Requirements

• Ability to operate standard office equipment
• Required to speak, hear, see, and use hands and fingers
• Ability to frequently stand, walk, bend, squat, kneel, reach, and use a ladder
• Ability to sit and work at a computer for extended periods

Work Environment

• Professional office setting
• 100% in-office position - not remote

Reports To

Director, with a dotted-line relationship to Billing and Collections Supervisors

Classification

Full-Time / Non-Exempt

If you're dependable, great with people, and enjoy being the person who keeps things moving, we'd love to hear from you!