Front Desk & Admin Support Specialist – NYC Office

aresmgmt; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

401(k) with company match

Flexible Spending Accounts

Job summary

Ares Management is seeking a Receptionist‑front desk to staff, clients and vendors in our New York office and to provide administrative support to investment professionals.

The role includes front desk duties, travel booking, scheduling, expense reporting, and calendar management, with emphasis on exceptional client service and organizational skills. Strong MS Office and professional demeanor are essential.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 3–5 years of receptionist/administrative experience.
• Corporate environment experience preferred.
• MS Office proficiency (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.

Responsibilities

• Open and close reception and act as the go-to contact for visitors.
• Answer calls and emails; route to appropriate parties.
• Coordinate hosting spaces, catering, and meeting logistics.
• Provide admin support: travel booking, scheduling, expense reports.
• Prioritize calendars and inform stakeholders of changes.
• Assist other admins and support the Collaboration team as needed.

Skills

Telephone etiquette

Professional demeanor

Excellent written communication

Strong attention to detail

Team player

Multitasking

Prioritization

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Concur

Job description

Ares Management is seeking a Receptionist‑front desk to staff, clients and vendors in our New York office and to provide administrative support to investment professionals.

The role includes front desk duties, travel booking, scheduling, expense reporting, and calendar management, with emphasis on exceptional client service and organizational skills. Strong MS Office and professional demeanor are essential.