Administrative Assistant

Ares Management; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Comprehensive Medical/Rx

401(k) program with company match

Flexible Savings Accounts (FSA)

Healthcare Savings Accounts (HSA)

Employee Assistance Program (EAP)

Job summary

Ares Management is seeking a Receptionist for their New York office, providing front desk support and administrative assistance. Responsibilities include managing the reception area, answering calls, and supporting investment professionals. The ideal candidate will have 3-5 years of experience in a similar role, a Bachelor's degree, and strong multitasking abilities.

Ares offers a comprehensive compensation package including a salary between $65,000 - $75,000, along with robust benefits such as medical, dental, and 401(k) matching.

Qualifications

• 3-5 years of experience in a receptionist and administrative role in a corporate environment.
• Ability to provide exemplary service to clients and co-workers.

Responsibilities

• Open and close reception front desk.
• Act as a point of contact for clients and guests.
• Answer incoming calls and route them appropriately.
• Provide extensive administrative support for professionals.
• Arrange catering as needed.

Skills

Knowledge of Microsoft Office applications

Excellent verbal and written communication skills

Excellent telephone etiquette

Strong attention to detail

Ability to prioritize multiple tasks

Professional demeanor

Education

Bachelor’s Degree or equivalent work experience

Tools

Concur

Job description

Overview

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Ares Management is seeking a Receptionist-front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.

Responsibilities

• Open and close reception front desk (8:30AM – 5:30PM)
• Act as a "go to" point of contact for clients and guests
• Answer incoming calls and routing them to the appropriate parties
• Answer emails regarding facilities and needs of the office
• Monitoring front reception area
• Reserving visitor offices and overseeing communal office and meeting spaces
• Reserve conference rooms and coordinate with external catering companies to provide catering for meetings

Administrative Assistant Responsibilities

• Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
• Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.
• Arranging catering as needed
• Register professionals for conferences and networking events
• Other ad hoc requests as needed
• Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals

Qualifications

• Education: Bachelor’s Degree or equivalent work experience required
• Experience Required: 3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment

General Requirements

• Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
• Excellent telephone etiquette
• Professional demeanor and appearance
• Ability to provide exemplary service to clients and co-workers
• Excellent verbal and written communication skills
• Well-organized, with strong attention to detail
• Ability to prioritize work and handling multiple tasks simultaneously
• Flexibility in terms of accepting process changes, variable work volume and new ideas
• A team player with the ability to work with diverse personalities
• Knowledge with Concur a plus

Reporting Relationships

Administrative Manager

Compensation

The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.

• $65,000 - $75,000

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.