Administrative Assistant

aresmgmt; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

401(k) with company match

Flexible Spending Accounts

Job summary

Ares Management is seeking a Receptionist‑front desk to staff, clients and vendors in our New York office and to provide administrative support to investment professionals.

The role includes front desk duties, travel booking, scheduling, expense reporting, and calendar management, with emphasis on exceptional client service and organizational skills. Strong MS Office and professional demeanor are essential.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 3–5 years of receptionist/administrative experience.
• Corporate environment experience preferred.
• MS Office proficiency (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.

Responsibilities

• Open and close reception and act as the go-to contact for visitors.
• Answer calls and emails; route to appropriate parties.
• Coordinate hosting spaces, catering, and meeting logistics.
• Provide admin support: travel booking, scheduling, expense reports.
• Prioritize calendars and inform stakeholders of changes.
• Assist other admins and support the Collaboration team as needed.

Skills

Telephone etiquette

Professional demeanor

Excellent written communication

Strong attention to detail

Team player

Multitasking

Prioritization

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Concur

Job description

Ares Management is seeking a Receptionist‑front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.

Primary functions and essential responsibilities

Receptionist‑ Front Desk Responsibilities:

• Open and close reception front desk (8:30AM – 5:30PM)
• Act as a "go to" point of contact for clients and guests
• Answer incoming calls and route them to the appropriate parties
• Answer emails regarding facilities and needs of the office
• Monitor front reception area
• Reserve visitor offices and oversee communal office and meeting spaces
• Reserve conference rooms and coordinate with external catering companies to provide catering for meetings

Administrative Assistant Responsibilities:

• Provide extensive administrative support for professionals: book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
• Prioritize Outlook calendars for various level professionals, inform them of meeting changes and keep them on schedule throughout the day.
• Arrange catering as needed
• Register professionals for conferences and networking events
• Handle other ad‑hoc requests as needed
• Provide backup support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals

Qualifications

Education: Bachelor’s Degree or equivalent work experience required

Experience Required: 3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment

General Requirements:

• Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
• Excellent telephone etiquette
• Professional demeanor and appearance
• Ability to provide exemplary service to clients and co‑workers
• Excellent verbal and written communication skills
• Well‑organized, with strong attention to detail
• Ability to prioritize work and handle multiple tasks simultaneously
• Flexibility in accepting process changes, variable work volume and new ideas
• A team player with the ability to work with diverse personalities
• Knowledge of Concur a plus

Reporting Relationships

Compensation

The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance‑based bonus.

$65,000 - $75,000

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long‑Term Disability (LTD) and Short‑Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world‑class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.