Front Desk & Admin Support Specialist

Datamax; Little Rock (AR); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Paid time off

Tuition reimbursement & professional

Life insurance + FSA

Employee assistance program

Employee referral program

Full-time, Monday-Friday (8:00 AM - 5:

Job summary

Datamax in Little Rock, AR is seeking a friendly Receptionist to provide exceptional front-desk support. You will greet customers, manage calls, and route inquiries while handling administrative tasks for multiple departments in a fast-paced office.

The role emphasizes professionalism, reliability, and strong communication to create a welcoming environment for staff and visitors alike. This position is full-time, Monday–Friday, in-office at our Little Rock location.

Qualifications

• High school diploma or equivalent.
• Experience with multi-line phone systems.
• Excellent verbal and written communication.
• Professional appearance, demeanor, and interpersonal skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.
• Proficiency with Microsoft Office 365, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Welcome customers, visitors, vendors, and employees in a professional, courteous, and friendly manner.
• Serve as the first point of contact for all guests and ensure a positive first impression of Datamax.
• Maintain a clean, organized, and professional reception area.
• Provide general information regarding company services and direct visitors to the appropriate department.
• Coordinate visitor check-in procedures and notify employees of arriving guests.
• Answer and manage a multi-line telephone system promptly and professionally.
• Screen, transfer, and route incoming calls accurately to the appropriate department or individual.
• Take detailed and accurate messages and ensure timely delivery.
• Monitor and respond to general company email inquiries when applicable.
• Assist with internal and external communications as requested.
• Provide administrative assistance to various departments, including Sales, Service, Finance, Human Resources, and Executive Leadership.
• Prepare correspondence, reports, forms, and other business documents.
• Assist with filing, scanning, copying, mailing, and document management.
• Maintain office records and administrative files with accuracy and confidentiality.
• Support company meetings, events, and special projects as assigned.
• Manage incoming and outgoing mail, courier deliveries, and shipping services.
• Monitor office supply inventory and coordinate replenishment with approved vendors.
• Assist with conference room scheduling and meeting preparations.
• Coordinate office refreshments, hospitality needs, and visitor accommodations.

Skills

Phone systems

Customer service

Organizational skills

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Datamax in Little Rock, AR is seeking a friendly Receptionist to provide exceptional front-desk support. You will greet customers, manage calls, and route inquiries while handling administrative tasks for multiple departments in a fast-paced office.

The role emphasizes professionalism, reliability, and strong communication to create a welcoming environment for staff and visitors alike. This position is full-time, Monday–Friday, in-office at our Little Rock location.