Front Desk Admin Specialist — Multitask & Precision

GBQ Partners; Sylvania (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

GBQ Partners seeks an Administrative Specialist – Front Desk for our Toledo Office. The role requires a detail-oriented professional who can multitask and prioritize workload in a fast-paced environment.

You will provide essential administrative support and manage front desk operations with accuracy. Responsibilities include answering calls, greeting visitors, maintaining the reception area and meeting spaces, and supporting various firm projects.

Qualifications

• Three – five years of administrative experience.
• Strong proficiency in technology and PC applications.
• Ability to multitask and prioritize workload.
• Must exhibit attention to detail.
• Must have excellent written and oral communication skills.

Responsibilities

• Answers and directs all incoming calls for GBQ’s Toledo office.
• Greets visitors in a professional, friendly, and hospitable manner.
• Maintains front reception area, including conference and training rooms; serves as point person for scheduling usage.
• Follows procedures to open and close the office daily.
• Arranges lunches for client/prospect/internal meetings/busy season.
• Gatekeeper for incoming tax documents for tax preparation that includes checking for client consent and granting permissions for our GR8 India Associates.
• Assist with assurance confirmations.
• Assist with day-to-day building and/or maintenance requests.

Skills

Administrative experience

Multitasking

Communication skills

Attention to detail

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

GBQ Partners seeks an Administrative Specialist – Front Desk for our Toledo Office. The role requires a detail-oriented professional who can multitask and prioritize workload in a fast-paced environment.

You will provide essential administrative support and manage front desk operations with accuracy. Responsibilities include answering calls, greeting visitors, maintaining the reception area and meeting spaces, and supporting various firm projects.