Front Desk Administrative Specialist

GBQ Partners LLC; Sylvania, Northern (OH, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

GBQ Holdings LLC in Toledo, OH is seeking an Administrative Specialist – Front Desk to provide a wide range of office support. The role requires multitasking, accuracy, and the ability to manage time-sensitive tasks with minimal supervision.

You will handle front-desk duties, greet visitors, answer phones, schedule meetings, prepare spaces, and assist with client documents and day-to-day office operations. Excellent communication and tech skills are essential.

Qualifications

• Three–five years of administrative experience.
• Proficiency with Word, Excel, PowerPoint, Outlook and other PC applications.
• Ability to multitask and prioritize workload.
• Excellent written and oral communication skills.

Responsibilities

• Answers and directs all incoming calls for GBQ’s Toledo office.
• Greets visitors in a professional, friendly, and hospitable manner.
• Maintains front reception area, including conference and training rooms; schedules usage.
• Opens and closes the office daily following procedures.
• Arranges lunches for meetings and client events.
• Manages client documents and permissions for our GR8 India Associates.
• Assists with assurance confirmations.
• Handles day-to-day building/maintenance requests.

Skills

Administrative experience

Multitasking

Excellent communication

Tools

Microsoft Office

Job description

GBQ Holdings LLC in Toledo, OH is seeking an Administrative Specialist – Front Desk to provide a wide range of office support. The role requires multitasking, accuracy, and the ability to manage time-sensitive tasks with minimal supervision.

You will handle front-desk duties, greet visitors, answer phones, schedule meetings, prepare spaces, and assist with client documents and day-to-day office operations. Excellent communication and tech skills are essential.