Front Desk & Admin Specialist (Accounts)

Interstate Battery System of America Inc; Washington (IL); On-site; USD 35,000 - 52,000; Full time

Job summary

Interstate Battery System of America Inc. is seeking an Office Associate to manage front desk operations, phones, and general accounting support for distributor operations. You will handle AP/AR, process invoices, deposits, and assist with inventory as needed.

The role requires strong Microsoft Office skills, attention to detail, and excellent communication for daily customer interactions and teamwork in a warehouse-adjacent office environment.

Qualifications

• High school graduate (or equivalent). Some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience, including AP, AR and Collections.
• Proficient in Microsoft Office products, including Outlook and Excel.
• Multi-line phone experience required.
• Excellent verbal communication skills are required.
• Previous experience in a customer-facing role is required.
• Ability to multi-task, quickly transitioning from one function/task to the next.
• Demonstrates good organizational skills and can prioritize tasks.
• Works with a high degree of accuracy and attention to detail.
• Approaches tasks with a sense of urgency.
• Must work effectively in a team environment.
• Strong data entry skills

Responsibilities

• Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to company policy and procedure, collections, preparing customer invoices, purchase orders and delivery tickets accurately and timely.
• Perform monthly, quarterly and year-end close efficiently, accurately and on schedule.
• Verify deposits are accurate and made on a timely basis.
• Upload and download handheld computer devices and process data according to a set schedule.
• Provide exceptional customer service both in person and over the phone.
• Supports front counter retail as needed.
• Maintain dealer database.
• Assist with inventory count and research variances.
• All other duties as assigned

Skills

Microsoft Office

Outlook

Excel

Multi-line phone

Customer service

Data entry

Organizational skills

Attention to detail

Teamwork

Communication

Education

High school diploma

Some college

Tools

Handheld devices

Job description

Interstate Battery System of America Inc. is seeking an Office Associate to manage front desk operations, phones, and general accounting support for distributor operations. You will handle AP/AR, process invoices, deposits, and assist with inventory as needed.

The role requires strong Microsoft Office skills, attention to detail, and excellent communication for daily customer interactions and teamwork in a warehouse-adjacent office environment.