Dynamic Front Desk & Admin Associate (AP/AR)

Interstate All Battery Center; Pittston (Luzerne County); On-site; USD 32,000 - 42,000; Full time

Job summary

Interstate Batteries is seeking an Office Associate to manage front desk duties, handle AP/AR, and support distributor operations. You will perform data entry, invoicing, deposits, and routine close tasks while delivering excellent service to customers and dealers.

The role involves warehouse-adjacent work conditions and requires proficiency in Microsoft Office. A high school diploma is required, with some college preferred, and multi-line phone experience is expected.

Qualifications

• High school graduate (or equivalent) with some college preferred.
• At least one year of administrative support experience in warehouse or retail.
• At least one year of bookkeeping or accounting experience including AP, AR and Collections.
• Proficient in Microsoft Office, including Outlook and Excel.
• Strong phone and customer-facing skills.

Responsibilities

• Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to company policy and procedure, collections, preparing customer invoices, purchase orders and delivery tickets accurately and timely.
• Perform monthly, quarterly and year-end close efficiently, accurately and on schedule.
• Verify deposits are accurate and made on a timely basis.
• Upload and download handheld computer devices and process data according to a set schedule.
• Provide exceptional customer service both in person and over the phone.
• Supports front counter retail as needed.
• Maintain dealer database.
• Assist with inventory count and research variances.
• All other duties as assigned.

Skills

Accounts payable

Accounts receivable

Multi-line phone

Microsoft Excel

Customer service

Data entry

Education

High school diploma

Some college preferred

Tools

Handheld devices

Outlook

Job description

Interstate Batteries is seeking an Office Associate to manage front desk duties, handle AP/AR, and support distributor operations. You will perform data entry, invoicing, deposits, and routine close tasks while delivering excellent service to customers and dealers.

The role involves warehouse-adjacent work conditions and requires proficiency in Microsoft Office. A high school diploma is required, with some college preferred, and multi-line phone experience is expected.