Office Administrator: Billing, AR/AP & Customer Support

Interstate All Battery Center; Washington (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Interstate Batteries is seeking an Office Associate to manage front-desk activities, accounting tasks, and general administrative support for distributor operations. You will handle AP/AR, process invoices, deposits, and data entry while delivering excellent customer service in person and over the phone.

Ideal candidates have a high school diploma or equivalent, 1+ year in administrative support in warehouse/retail, and experience with bookkeeping tasks.

Qualifications

• High school diploma or equivalent; some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience (AP, AR, Collections).
• Proficient with Microsoft Office, including Outlook and Excel.
• Multi-line phone experience required.
• Professional etiquette and excellent verbal communication are essential.
• Prior customer-facing experience is required.
• Ability to multi-task, stay organized, and maintain accuracy.

Responsibilities

• Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to policy.
• Perform monthly, quarterly and year-end close tasks on schedule.
• Verify deposits and ensure timely processing.
• Upload/download handheld devices and process data per schedule.
• Provide exceptional customer service in person and by phone.
• Support front counter retail as needed; maintain dealer database.
• Assist with inventory counts and research variances.
• Other duties as assigned.

Skills

Verbal communication

Customer-facing experience

Administrative support

Multi-line phones

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office

Excel

Outlook

Job description

Interstate Batteries is seeking an Office Associate to manage front-desk activities, accounting tasks, and general administrative support for distributor operations. You will handle AP/AR, process invoices, deposits, and data entry while delivering excellent customer service in person and over the phone.

Ideal candidates have a high school diploma or equivalent, 1+ year in administrative support in warehouse/retail, and experience with bookkeeping tasks.