Distributor Operations Admin Specialist

3M HEALTHCARE; Pittston (Luzerne County); On-site; USD 40,000 - 52,000; Full time

Job summary

Interstate Batteries is seeking an Office Associate to support distributor operations at the front desk, handling phones, paperwork, and basic accounting with accuracy. You will manage accounts payable and receivable, process invoices and purchase orders, and maintain vendor data while delivering excellent customer service both in person and over the phone in a busy warehouse environment.

This role requires strong organizational skills, attention to detail, and the ability to multi-task across

Qualifications

• High school graduate or equivalent; some college preferred.
• Minimum one year of administrative support experience in warehouse or retail.
• At least one year of bookkeeping or accounting experience (AP/AR/collections).
• Proficient with Microsoft Office (Outlook, Excel).
• Strong verbal and written communication skills.
• Experience in a customer-facing role.

Responsibilities

• Maintain accounts payable and accounts receivable; audit, pay, file invoices per policy.
• Close monthly, quarterly and year-end processes.
• Verify deposits are accurate and made on a timely basis.
• Upload/download handheld devices; process data per schedule.
• Provide excellent customer service in person and by phone.
• Support front counter retail as needed.
• Maintain dealer database; assist with inventory counts.

Skills

Administrative support

Customer service

Data entry

Microsoft Office

Outlook

Excel

Education

High school diploma or equivalent

Some college coursework

Tools

Microsoft Office

Outlook

Excel

Job description

Interstate Batteries is seeking an Office Associate to support distributor operations at the front desk, handling phones, paperwork, and basic accounting with accuracy. You will manage accounts payable and receivable, process invoices and purchase orders, and maintain vendor data while delivering excellent customer service both in person and over the phone in a busy warehouse environment.

This role requires strong organizational skills, attention to detail, and the ability to multi-task across