Front Desk & Admin Pro | Office Communications & Support

Western States Fire Protection Co.; Roseville (CA); On-site; USD 63,039,000 - 80,231,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental insurance

Vision insurance

Employee Assistance Program

Flex Spending (FSA) and HSA

401(k) Plan — Matching up to 3%

Employee Stock Purchase Plan

Profit Sharing Plan

Paid Time Off

Paid Holidays

Tuition Reimbursement

Annual Discretionary Bonus

Employer Paid Life Insurance

Gym membership reimbursement

Job summary

Western States Fire Protection Company seeks a Receptionist/Administrative Assistant to manage a multi-company phone system, greet visitors, and support branch managers with administrative tasks.

The role pays between $22 and $28 per hour, depending on experience, with a comprehensive benefits package including health, life, dental, and vision insurance, a 401(k) plan with matching, and paid time off.

Qualifications

• High School diploma or GED required.
• Proficient with MS Office (Outlook, Word, Excel).
• Excellent multitasking and time-management skills.
• Courteous, friendly attitude when greeting visitors or handling calls.
• Willing to pass a post-offer background check and drug screen.

Responsibilities

• Answer phones for a multi-company system and direct visitors.
• Provide general administrative support for managers and staff.
• Receive and distribute mail and respond to routine correspondence.
• Create, type, and distribute internal and external correspondence.
• Maintain several types of records.
• Issue purchase orders for local vendors.
• Maintain professional appearance and attitude.
• Complete special projects as required.
• Process AP invoices and AR deposits.

Skills

Communication

Time management

Multi-tasking

Customer service

Proactive

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Western States Fire Protection Company seeks a Receptionist/Administrative Assistant to manage a multi-company phone system, greet visitors, and support branch managers with administrative tasks.

The role pays between $22 and $28 per hour, depending on experience, with a comprehensive benefits package including health, life, dental, and vision insurance, a 401(k) plan with matching, and paid time off.