Receptionist/Administrative Assistant

Western States Fire Protection Company; Roseville (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Employee Assistance Program

401(k) Plan – Matching up to 3%

Employee Stock Purchase Plan

Profit Sharing Plan

Paid Time Off

Job summary

Western States Fire Protection Company in Roseville, CA is seeking a Receptionist/Administrative Assistant to manage the multi-company phone system, greet visitors, and support branch managers with a range of administrative tasks.

Ideal candidate will have a High School diploma, strong MS Office skills, and a courteous, proactive attitude. The role offers a comprehensive benefits package and a salary range of $22–$28 per hour depending on experience.

Qualifications

• High School diploma or GED required.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Excellent multi-tasking and time-management skills.
• Courteous, friendly, and proactive communication with visitors and staff.
• Pass a post-offer drug screen and background check may be required.

Responsibilities

• Greet customers, vendors, and associates and manage the front-desk area.
• Provide general administrative support for managers and staff.
• Receive and distribute mail; respond to routine correspondence.
• Create, type, and distribute internal and external correspondence.
• Maintain records and issue purchase orders for local vendors.
• Maintain professional appearance and attitude at all times.
• Complete special projects as assigned and assist with various tasks as needed.
• Process AP invoices and AR deposits as required.

Skills

Multi-tasking

Communication

Customer service

Time management

Education

High School diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement

The Receptionist/Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative tasks.

This position has a salary range of $22 - $28 per hour depending on experience.

Job Responsibilities

• Responsible for office reception functions including greeting customers, vendors, and associates
• Provide general administrative support for managers and staff
• Receive and distribute mail and respond to routine correspondence
• Create, type, and distribute internal and external correspondence
• Maintain several types of records
• Issue purchase orders for employees making purchases at local vendors
• Maintain a professional attitude and appearance
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Distribute and process AP invoices
• Process AR deposits.
• Other duties as assigned

Job Qualifications

• High School diploma or GED; and/or one to two years related experience and/or training
• Proficient computer skills with working knowledge ofMicrosoft Office suite applications, including Outlook, Word and Excel
• Excellent multi-tasking and time-management skills, with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Possess excellent written and verbal communication skills
• Puts forth a courteous, friendly, helpful attitude always when receiving office visitors, answering the phones, or dealing with other associates
• Willingto pass a post-offer drug screen test and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

Accessibility: If you need help accessing this page, please contact:
Phone: [phone]
Email: [e-mail]
We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

All qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

All qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese