Administrative Assistant

Western States Fire Protection Co.; Arlington (TX); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA/HSA

401(k) with employer match

Employee Stock Purchase Plan

Profit Sharing

PTO and parental leave

Paid holidays

Tuition reimbursement

Annual discretionary bonus

Employer paid life insurance

Gym membership reimbursement

Job summary

Western States Fire Protection Co. is seeking an Administrative Assistant to handle front-desk duties, answer calls, greet visitors, and support branch personnel with a variety of administrative tasks.

The role includes invoicing follow-ups, issuing purchase orders, and maintaining professional conduct in daily interactions. The position requires a high school diploma or GED, 1–2 years related experience, and strong organizational and communication skills.

Qualifications

• High School diploma or GED; and/or one to two years related experience and/or training is preferred
• Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
• Excellent organizational skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software application
• Possess excellent written and verbal communication skills
• Willing to pass a post-offer drug screen test and background check

Responsibilities

• Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates
• Responsible for accounts receivable phone calls to follow up on collections
• Issue purchase orders for employees making purchases at local vendors
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Provide general administrative and filing support for managers and staff
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Other duties as assigned

Skills

Organizational skills

Multi-tasking

Time management

Written communication

Verbal communication

Courteous attitude

Education

High School diploma or GED

Job description

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What We Offer

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan - Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement

Administrative Assistant

The Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to project billings, collection follow-ups and other duties as outlined below.

Job Responsibilities

• Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates
• Responsible for accounts receivable phone calls to follow up on collections
• Issue purchase orders for employees making purchases at local vendors
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Provide general administrative and filing support for managers and staff
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Other duties as assigned

Job Qualifications

• High School diploma or GED; and/or or one to two years related experience and/or training is preferred
• Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
• Excellent organizational skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software application
• Possess excellent written and verbal communication skills
• Willing to pass a post-offer drug screen test and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor