Receptionist/Administrative Assistant

Western States Fire Protection Co.; Roseville (CA); On-site; USD 63,039,000 - 80,231,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental insurance

Vision insurance

Employee Assistance Program

Flex Spending (FSA) and HSA

401(k) Plan — Matching up to 3%

Employee Stock Purchase Plan

Profit Sharing Plan

Paid Time Off

Paid Holidays

Tuition Reimbursement

Annual Discretionary Bonus

Employer Paid Life Insurance

Gym membership reimbursement

Job summary

Western States Fire Protection Company seeks a Receptionist/Administrative Assistant to manage a multi-company phone system, greet visitors, and support branch managers with administrative tasks.

The role pays between $22 and $28 per hour, depending on experience, with a comprehensive benefits package including health, life, dental, and vision insurance, a 401(k) plan with matching, and paid time off.

Qualifications

• High School diploma or GED required.
• Proficient with MS Office (Outlook, Word, Excel).
• Excellent multitasking and time-management skills.
• Courteous, friendly attitude when greeting visitors or handling calls.
• Willing to pass a post-offer background check and drug screen.

Responsibilities

• Answer phones for a multi-company system and direct visitors.
• Provide general administrative support for managers and staff.
• Receive and distribute mail and respond to routine correspondence.
• Create, type, and distribute internal and external correspondence.
• Maintain several types of records.
• Issue purchase orders for local vendors.
• Maintain professional appearance and attitude.
• Complete special projects as required.
• Process AP invoices and AR deposits.

Skills

Communication

Time management

Multi-tasking

Customer service

Proactive

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What We Offer

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition ReimbursementAnnual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement

Receptionist/Administrative Assistant

The Receptionist/Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative tasks.

This position has a salary range of $22 - $28 per hour depending on experience.

Job Responsibilities

• Responsible for office reception functions including greeting customers, vendors, and associates
• Provide general administrative support for managers and staff
• Receive and distribute mail and respond to routine correspondence
• Create, type, and distribute internal and external correspondence
• Maintain several types of records
• Issue purchase orders for employees making purchases at local vendors
• Maintain a professional attitude and appearance
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Distribute and process AP invoices
• Process AR deposits.
• Other duties as assigned

Job Qualifications

• High School diploma or GED; and/or one to two years related experience and/or training
• Proficient computer skills with working knowledge of Microsoft Office suite applications, including Outlook, Word and Excel
• Excellent multi-tasking and time-management skills, with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Possess excellent written and verbal communication skills
• Puts forth a courteous, friendly, helpful attitude always when receiving office visitors, answering the phones, or dealing with other associates
• Willing to pass a post-offer drug screen test and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor