Office Manager

Western States Fire Protection; Denver (CO); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health, Life, Dental and Vision Insurance

401(k) Plan - Matching up to 3%

Paid Time Off (PTO)

Tuition Reimbursement

Annual Discretionary Bonus

Job summary

A leading fire protection company in Denver, CO is seeking an experienced Office Manager to oversee daily operations, supervise administrative staff, and support HR processes. The ideal candidate has 3-5 years of business office experience, strong computer skills, and excellent communication abilities. This position offers a pay range of $75,000-$90,000 per year and comprehensive benefits including health insurance and a 401(k) plan.

Qualifications

• 3-5 years business office experience.
• Self-motivated and detail oriented.
• Excellent written and verbal communication skills required.

Responsibilities

• Supervise and monitor the performance of the Admin Assistant team.
• Oversee daily office operations and ensure administrative functions run smoothly.
• Support HR by maintaining personnel files and assisting with payroll.

Skills

Communication skills

Computer skills

Secretarial skills

Supervisory skills

Tools

Microsoft Suite

Job description

Base pay range

$75,000.00/yr - $90,000.00/yr

Direct message the job poster from Western States Fire Protection

Overview

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement

Office Manager

The Office Manager is responsible for directly performing and/or supervising all office functions including office reception responsibilities, secretarial duties, accounting functions, payroll and general administrative support of the office and staff.

The pay range for this position is $75,000-$90,000 per year, depending on level of experience.

Job Responsibilities

• Supervise, direct, and monitor the performance of the Admin Assistant team and/or other clerical employees
• Oversee daily office operations, ensuring administrative functions run smoothly and processes are consistently improved
• Collaborate with management and HR to support recruitment, onboarding, and employee relations activities
• Support HR by maintaining personnel files and assisting with payroll and compliance (e.g., certifications, required training, safety documentation).
• Organize, maintain, and safeguard confidential documents, including bank records, contracts, and licenses.
• Review employee expenses and company credit card expenses for accuracy and manage approvals
• Managing ordering, transferring, and cancelling mobile devices and accounts
• Responsible for office reception functions including greeting customers, vendors, and associates
• Conduct payroll and hour tracking functions as required
• Complete the setup of new jobs/projects including data and budget entry
• Conduct billing, receivable, and payable functions as required
• Manage the overall branch accounts receivable and collections efforts
• Provide general administrative support for managers and staff
• Process mail receipt and distribution activities and respond to routine correspondence
• Create, type, and distribute internal and external correspondence
• Coordinate office schedules, meetings, conferences, and appointments
• Order office supplies and assist in upkeep of office equipment and assist with building maintenance
• Plan, organize, and execute company events, including team-building activities, client appreciation events, industry conferences, and annual meetings.
• Maintain various types of records
• Assist in completing special reporting and licensing requirements
• Assist in compiling contracts, proposals, and job packets
• Draft financial, statistical, narrative, and/or other reports as requested
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Offer suggestions and solutions on improving efficiency of general office procedures

Job Qualifications

• 3-5 years business office experience
• Good computer skills with working knowledge of business software applications including Microsoft Suite of software
• Strong background in basic secretarial skills is mandatory
• Supervisory experience is a plus
• Self-starter with ability to use independent judgment
• Excellent written and verbal communication skills required
• Ability to prioritize and complete multiple projects and tasks
• Self-motivated and detail oriented
• Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
• Highly motivated and proactive
• Must be able to pass a pre-employment drug test, background and reference check

This position is accepting resumes on an ongoing basis.

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

Seniority level

• Associate

Employment type

• Full-time

Job function

• Management and Administrative

Industries

• Construction

Referrals increase your chances of interviewing at Western States Fire Protection by 2x

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