Front Desk & Admin Operations Associate (Finance)

Gravity Staffing, Inc.; Greenwich (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Gravity Staffing, Inc. in Greenwich, CT is seeking a college graduate with 1–3 years of administrative/operations experience to join as an Administrative Assistant with front desk responsibilities.

The role offers hands-on exposure to partners, investment professionals, and the finance team in a small, fast-moving office. The position is fully in-office (9-5) with growing responsibilities and opportunities to take ownership as you support travel, vendor management, IT coordination, and investor

Qualifications

• 1–3 years of administrative/operations experience preferred (college grads acceptable with solid internships).
• Strong written and verbal communication; interacts with partners, investors, and vendors.
• Proficiency in Outlook, Excel, and Word; ability to learn new systems quickly.
• Discretion with confidential financial, investor, and personnel information.
• Experience with Concur and Salesforce is a plus.

Responsibilities

• Sit at the front desk, greeting guests and investors.
• Arrange travel and detailed itineraries for partners and managing directors.
• Support Concur administration: user setup, reports, troubleshooting.
• Manage vendor records and monitor contract renewals.
• Coordinate IT equipment orders with the IT provider for new hires.
• Assist investor relations with Salesforce data entry and reporting.
• Process tax notices by scanning, logging, and routing.
• Coordinate Annual General Meeting logistics: guest list, hotel, dinner, gifts.

Skills

Administrative experience

Front desk

Microsoft Outlook

Microsoft Excel

Microsoft Word

Communication skills

Discretion

Concur

Salesforce

Interest in finance

Tools

Concur

Salesforce

Job description

Gravity Staffing, Inc. in Greenwich, CT is seeking a college graduate with 1–3 years of administrative/operations experience to join as an Administrative Assistant with front desk responsibilities.

The role offers hands-on exposure to partners, investment professionals, and the finance team in a small, fast-moving office. The position is fully in-office (9-5) with growing responsibilities and opportunities to take ownership as you support travel, vendor management, IT coordination, and investor